Tuesday, April 25, 2017 regular meeting at 7 p.m., Union High School Library, 2350 North Third Street, Union, NJ 07083

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Dates: 
Tuesday, April 25, 2017 - 7:00pm

Township of Union Board of Education, Tuesday, April 25, 2017 regular meeting at Union High School Libary, 2350 North Third Street, Union, New Jersey 07083.

UNION TOWNSHIP BOARD OF EDUCATION

REGULAR MEETING AGENDA – APRIL 25, 2017

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions

E. Approval of Minutes:

            1.         February 7, 2017 – planning session meeting
            2.         February 14, 2017 – worksession meeting
            3.         February 14, 2017 – executive session
            4.         February 21, 2017 – regular meeting
            5.         February 21, 2017 – executive session
 

F. Communications

  1. Request for extension of current unpaid maternity/non FMLA leave from Maura Golding O’Brien, resource classroom teacher-Washington Elementary School – return date of September 1, 2018.
  2. Request to return early from maternity leave from Laura Garcia, special education teacher-Union High School – return date May 1, 2017.
  3. Request for extension of current unpaid/non FMLA medical leave from Lauren Kohn, resource classroom teacher-Burnet Middle School – return date May 1, 2017.
  4. Request for paid maternity leave from Courtney McCarthy-teacher-Franklin Elementary School, from May 23, 2017 and with a return date of September 1, 2017.
  5. Request for extension of unpaid maternity/non FMLA leave from Michelle Cerciello, physical education and health teacher-Union High School – new return date of September 1, 2018.
  6. Letter of resignation from Donna Evans, Café Aide-Franklin Elementary School, effective April 4, 2017.
  7. Correction to request from Jamie Barca, special education teacher-Hannah Caldwell Elementary School, paid maternity/unpaid FMLA/NJFLA, concurrently, from May 5, 2017 with a tentative return date of December 8, 2017.
  8. Request for extension of current leave from Dorothy Stewart, security officer-Burnet Middle School, new return date January 2, 2018.
  9. Request for paid medical leave from Peter Klein, school social worker-Union High School, from May 8, 2017 through June 19, 2017.
  10. Request to return early from current unpaid FMLA/NJFLA leave from Kathleen Lombardo-teacher-Jefferson School, new return date of May 1, 2017.
  11. Letter of resignation, for purpose of retirement, from Sophia Kizoulis, part-time bus assistant-Transportation Department, effective July 1, 2017.
  12. Request from Athletic Department to hold a Volleyball Tournament in the main gym of Union High School as a fundraiser for the Volleyball Team on Saturday, April 29, 2017 or a date in May to be determined.
  13. Letter of resignation from Sonia Velasquez Perez, part-time transportation assistant-Transportation Department, effective April 10, 2017.
  14. Request for extension of unpaid FMLA/NJFLA (concurrently) from Jennifer Hampp, resource room teacher-Battle Hill Elementary School, through October 2, 2017.
  15. Request for maternity leave and unpaid FMLA/NJFLA (concurrently) from Erin Atzbi-science teacher-Union High School, from September 5, 2017 and with a return date of February 1, 2018.
  16. Request to return early from James Collins, paraprofessional-Kawameeh Middle School – return date May 1, 2017.
  17. Request for paid medical/unpaid FMLA leave, from Gina Metta, math teacher-Kawameeh Middle School from April 24, 2017 through June 30, 2017.

G. Superintendent’s Report

            1.         Presentation by Libby Galante
            2.         Unsung Heroes
            3.         Retirees
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period March 1, 2017 to March 31, 2017, in accordance with the information in the hands of each Board member.
 
E-2.     Agenda item moved to O-9.
 
E-3.     Approve children of Employee #9515 and #10017 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-4.     Approve child of Employee #11840 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-5.     Approve child of Employee #10442 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-6.     Approve child of Employee #9780 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-7.     Approve child of Employee #10726 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-8.     Approve the 2017/2018 membership and dues for the New Jersey State Interscholastic Athletic Association for Union High School Athletic Department, in accordance with the information in the hands of each board member.
 
E-9.     Approve child of Employee #12255 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-10.   Approve (a) Project Unify Field Day Disabilities Awareness proposal and (b) Respect Week Campaign, in accordance with the information in the hands of each Board member.
 
E-11.   Approve the 2016-2017 Assurance Statement to demonstrate compliance with Part B of the IDEA and N.J.A.C. 6A:14-1.1(b) required by the New Jersey Department of Education’s Office of Special Education Programs, in accordance with the policies and procedures in the hands of each Board member.
 
E-12.   Approve Bilingual/ESL Three-Year Program Plan for school years 2017-2020, in accordance with the information in the hands of each Board member.
 
E-13.   Approve the following summer program at Union High School:  a) Summer School from July 7 through July 31, 2017 - 7:30am to 2pm b) Bridge Program for Grade 8 entering Grade 9 from July 10 through July 27, 2017 - 8am to 12pm.
 
E-14.   Approve the following summer program at Burnet Middle School: a) Title I Program for Grades 6 through 8 from July 3 to August 3, 2017 – 7:30 am to 1 pm
b) Bridge Program for Grade 6 entering Grade 7 from July 10 through July 27, 2017 – 8 am to 12 pm.
 
E-15.   Approve the following summer program at Kawameeh Middle School: a) Bridge Programs for Grade 5 entering Grade 6 and Grade 7 entering Grade 8 from July 10 to July 27, 2017 – 8 am to 12 pm.
 
E-16.   Approve the following summer program at Battle Hill: Extended School- ESY Year (Special Services) from July 3 to July 31, 2017 – 7:30 am to 1:30 pm.
 
E-17.   Approve the following summer program at Connecticut Farms: i-Ready for Grades 5 through 7 from July 17 through July 27, 2017 – 8 am to 12 pm.
 
E-18.   Approve the following summer program at Livingston: i-Ready for Grades 2 through 4 from July 17 through July 27, 2017 – 8 am to 12 pm.
 
E-19.   Approve the following summer program at Franklin: Title I Program for Grades K through 4 from July 3 through July 31, 2017 – 9 am to 1 pm.
 
E-20.   Approve the following summer program at Hannah Caldwell: Bridge Program for Grade 4 entering Grade 5 from July 10 through July 27, 2017 – 8 am to 12 pm.
 
E-21.   Approve the following summer program at Washington: Summer Tech for Grades K through Grade 2 from June 26 through July 7, 2017 – 9 am to 1 pm.
 
E-22.   Approve the following summer program at Jefferson: a)Title I Program for Grade 5 from July 10 through July 28, 2017 – 8:45 am to 12 pm b) Camp Invention for Grades 1 through 6 from July 31 through August 11, 2017 – 9 am to 3 pm.
 
E-23.   Approve resolution affirming commitment to educate all children, in accordance with the information in the hands of each Board member.
 
E-24.   Approve the (a) Grade 3 Social Studies Curriculum Guide April 2017 and (b) Social Studies Grade 2 Curriculum Guide May 2017, in accordance with the information in the hands of each Board member.
 
E-25.   Approve revised 2017-2018 calendars, in accordance with the information in the hands of each Board member.
 
E-26.    Approve Settlement Agreement for Y.G., in accordance with the non-public information in the hands of each Board member.
 
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated March 31, 2017 be accepted.

F-2.     That the Secretary’s Report dated March 31, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
 
            /s/   Gregory E. Brennan                                                         ____________
            Gregory E. Brennan, Board Secretary                                          Dated
 
Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of March 31, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Agenda item approved at April 11, 2017 worksession (districtwide student field trip)
 
F-8.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
 
Union High School
3350/Athletics
Angel Navarette-coach – baseball items for the team
$2,000.00 (approx.)
Burnet Middle School
Drama Club
Festival of Music – Dorney Park
$1,580.00
Burnet Middle School
Drama Club
Villani Bus Company - Festival of Music
$1,147.50
Union High School
2088/D. Erdman Field Trips
Tristate Tours – Washington DC field trip
$16,000.00 (maximum)
Union High School
2077/UHSPAC
Rose Brand – stage drapery for 2017 UHSPAC production of Cinderella
$2,840.00
Union High School
2010/Fundraiser Class of 2017
Six Flags Great Adventure – payment of 2017 senior trip
$15,511.00
Union High School
2010/Fundraiser Class of 2017
Township of Union BOE – transportation by Villani for Senior trip to Great Adventure
$7,675.00
Union High School
2033/Marching Band
Key Poulan Music – music licensing for Fall 2017 competitive field show
$1,825.00
Union High School
2043/H.O.S.A.
Township of Union BOE – transportation by Villani to The Mutter Museum in Philadelphia, PA
$1,385.00
Union High School
2044/Interact Club
The Malala Fund – international charitable contribution
$1,000.00
Union High School
2045/Chorus/Band Fundraiser
Gertrude Hawk Chocolates – fundraising for Washington DC trip
$7,183.32
Union High School
2077/UHSPAC
Audio Incorporated – main audio rental for Cinderella
$7,035.00
Union High School
2077/UHSPAC
World Stage – main lighting rental package for Cinderella
$8,300.00
Union High School
2018/Senior Awards
Colgate-Palmolive Women’s Games Scholarship competition award - Chidumga Nkulume
$1,000.00
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Approve distribution of funds to the Union High School Booster Association from the following Union High School Senior Scholarship Awards: (a) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each).
 
F-12.   Approve the renewal of the following petty cash fund for the 2017-2018 school year:
 
Fund                Amount           Expend            Res. Ind.          Period             Form
Secretary         $500                $500                G. Brennan      Annual                        Board
 
 
RESOLUTIONS F-13 CONCERNS THE PROPOSED BUDGET FOR THE 2017-2018 SCHOOL YEAR
 
F-13.   Agenda item approved at April 11, 2017 worksession (tentative budget)
 
 
F-14.   Accept the following donations:
 
From
Amount/Item
For Use By
Lifetouch National School
Studios
$1,010.75
Jefferson School
 
F-15.   Approve an increase to P.O. #17-01290 with ATC Healthcare Services, Inc. to provide nursing services for the 2016-2017 school year from $200,000 to $345,000 to meet the District needs, in accordance with the information in the hands of each Board member.
 
F-16.   Approve the application of the New Jersey Schools Insurance Group Application for 2015-2016 Safety grant Program, in the amount of $20,813.85, in accordance with the information in the hands of each Board member.
 
F-17.   Approve transfer from Jefferson School SDA Capital Reserve Project (Capital Projects Fund 30) to undesignated capital reserve and appropriated in a subsequent year budget, in the amount of $305,918.68, as of March 31, 2017.
 
F-18.   Approve transfer from UHS Electrical Upgrade SDA Capital Reserve Project (Capital Projects Fund 30) to undesignated capital reserve and appropriated in a subsequent year budget, in the amount of $137,809.11, as of March 31, 2017.
 
F-19.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 

J. Grievance/Negotiations

 
G-1      Approve Collective Negotiations Agreement between the Union Township Board of Education and the Association of Custodial, Maintenance & Transportation Employees for the period July 1, 2015 to June 30, 2019, in accordance with the information in the hands of each Board member.
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve proposal for renewal of Board’s contract with Aramark and lunch prices for the school year 2017-2018: The Board of Education finds that ARAMARK services are being performed in an effective and efficient manner.  The price increase does not exceed the Index Rate and the other terms and conditions of the contract shall remain substantially the same.  This information is in accordance with the information in the hands of each Board member: (1) one hundred seventy-five (175) service days for all schools and staff; (2) current enrollment is 7,368 students for the 2017-2018 school year; (3) there is no change in state or federal reimbursements; (4) continued availability of government food commodities at the same quantity, quality and variety as for 2017-2018; (5) there is a $0.10 price increase for paid breakfasts and $0.10 for paid lunches at all grade levels.  This increase is in line with the guidance issued by the Department of Education; (6) increases in food costs average 3% due to current market trends, increase in dairy products and decreased availability of government commodities rebate and processing programs; (7) increase of 3% (average) in payroll costs to keep in step with the competitive labor market and the local prevailing wage scales in the food service industry; (8) increase in ARAMARK’s administrative ($0.1402) and management ($0.0537) fees due to CPI being 1.5%; (9) to recommend to the Board of Education of the Township of Union School District to reappoint ARAMARK for the food service management for the 2017-2018 school year as permitted by law; (10) an unlimited guaranteed return of $228,000 as per section 16F, in accordance with the information in the hands of each Board member.
 
O-3.     Agenda item approved at April 11, 2017 worksession (authorize EI to submit paperwork to DOE re: ceiling, lighting and fire alarm replacement at UHS)
 
O-4.     Agenda item approved at April 11, 2017 worksession (authorize EI to submit paperwork to DOE re: window replacement at Burnet, Livingston and UHS)
 
O-5.     Agenda item approved at April 11, 2017 worksession (request of Class of 2017 re: use of main gym for NFL Pros vs. UHS All-Star game)
 
O-6.     Agenda item approved at April 11, 2017 worksession (request from Athletic Department to hold volleyball tournament)
 
O-7.     Approve Change Order #3 –Boiler Replacement at Union High School to replace the existing three (3) louvers to match the new combustion air louver, in the amount of $1,967, in accordance with the information in the hands of each Board member.
 
O-8.     Approve Change Order #4 –Boiler Replacement at Union High School to extend the blowdown drain piping to the sump pump pit, in the amount of $5,000, in accordance with the information in the hands of each Board member.
 
O-9.     Approve the Resolution/Agreement for participation in Coordinated Transportation Services with the Union County Educational Services Commission for the 2017-2018 School Year, in accordance with the information in the hands of each Board member.
 
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

 
P-3.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Evans, Donna
Cafeteria Aide
Franklin
Elementary School 
4/4/17
Resignation of Café aide position and will continue as an active substitute teacher
Currently an Active Substitute teacher. Resignation of café aide position only.
Velasquez Perez, Sonia
Part Time Transportation Assistant
Trans-portation Dept.
4/10/17
Resignation
 
 
Retirements
Name
 
Position
Location           
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attendance to BOE meeting
Kizoulis, Sophia
P/T Bus Aide
Trans-portation
7/1/2017
Retirement
9/1/2002
TBD
 

P-4.     Approve leaves for the following staff:
 
Leave of Absences
Name
 
Position
Location           
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Barca, Jamie
Elementary Teacher-Dept.
of Special Services
Hannah Caldwell Elementary
School
5/5/17-12/7/17
Paid Maternity Leave and Unpaid FMLA/NJFLA (Concurrently)
Correction to 2/21/17 Agenda. Start date of leave should reflect 5/5/17.
Cerciello, Michele
Physical Education and Health Teacher
Union High School
Extension through 6/30/18. Return of 9/1/18
Unpaid Maternity Leave
 
Non-FMLA/NJFLA (time exhausted)
Garcia, Laura
Teacher-Dept. of Special Education
Union High School
Updated Early Return now: 5/1/17
Returning  Early from unpaid FMLA/NJFLA (Concurrently)
Request to return early 5/1/2017. Org. return 6/12/17. 
Golding O’Brien, Maura
Teacher-Dept. of Special Education
Washington Elementary Teacher
9/1/17-6/30/18
Return 9/1/18
Unpaid Maternity Leave
Non-FMLA
Previous leave(s)
1/14-6/30/16
9/1/16-6/30/17
Klein, Peter
School Social Worker
Union High School
5/8/17-6/19/17
Paid Medical Leave
Use of Sick days
Return date is tentative. Letter reflects 6 weeks from 5/8/17.
Kohn, Lauren
Teacher
Burnet Middle School
Extension through 4/30/17. Return of 5/1/17
Unpaid Medical Leave
 
Non-FMLA
(time exhausted)
Lombardo, Kathleen
Elementary Teacher
Jefferson Elementary School
Updated Early Return now: 5/1/17
Returning  Early from unpaid FMLA/NJFLA (Concurrently)
Request to return early 5/1/17. Org. return 5/25/17.  
McCarthy, Courtney
Elementary Teacher
Franklin Elementary School
5/23/17-6/30/17
Return 9/1/2017
Paid Maternity Leave
Use of allowed sick days only.
Stewart, Dorothy
Security Officer
Burnet Middle School
Extension through 12/31/17
Return 1/2/18
Extension of unpaid non FMLA leave. Return of 1/2/18
Org. Leave 1/1/16
Collins, James
Full Time Paraprofessional
KMS
Request to Return Early 5/1/17.
Returning from unpaid FMLA leave
Request for an earlier return of 5/1/17. Org return was 5/15/17.
Atzbi, Erin
Teacher of Science
Union High School
9/5/17-1/31/18
Return 2/1/18
Maternity Leave and Unpaid FMLA/NJFLA (Concurrently)
 
Hampp, Jennifer
Teacher-Dept. of Special Education
Battle Hill
Extension through 10/2/17
Extension of
Unpaid FMLA/NJFLA (Concurrently)
 
Metta, Gina Teacher of Math Kawameeh Middle School 4/24/17-6/30/17 Paid Medical and Unpaid FMLA Leave  
           
 
 
P-5.     Agenda item approved at April 11, 2017 worksession (Comprehensive Psychological Evaluation by Loren B. Amsell, Forensic Psychologist)
 
P-6.     Approve certified teachers employed through Educational Services Commission of New Jersey to provide beside instruction for District students on an “as needed” basis for the 2016-2017 school year in an amount not to exceed $2,500, in accordance with the information in the hands of each Board member (Account #11-150-100-320-01-19).
 
P-7.     Approve Job Description for the position of School Nurse, in accordance with the information in the hands of each Board member.
 
P-8.     Approve Job Description for the position of Part-Time School Bus Aide, in accordance with the information in the hands of each Board member.
 

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            Policy 4141/4241 – Establishing Initial Placement on Salary Guides, in accordance with the information in the hands of each Board member. (1st reading)
 

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls [four (4) students exited from March 1st through March 31, 2017 (2 from elementary, 0 from middle school and 1 from high school) or a total of forty-two (42) students for the 2016-2017 school year] who are not domiciled in this school district and four (4) students who will be allowed to complete the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
R-2.     Approval to remove student #240310 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     Approval to remove student #186522 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     Approval to remove student #280821 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

O. Technology Committee

 

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

Q. Unfinished Business

R. New Business

S. Comments from the Public

T. Adjournment  ___________ p.m.

 

 

 

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