Monday, November 7, 2016 - worksession meeting - 7 p.m. - Township of Union Board of Education, James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Monday, November 7, 2016 - 7:00pm

Township of Union Board of Education, Monday, November 7, 2016 worksession meeting - 7:00 p.m., James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

 

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – November 7, 2016

 

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolution Items in Bold

E. Approval of Minutes:

            1.         September 13, 2016 – worksession
            2.         September 13, 2016 – executive session
            3.         September 20, 2016 – regular meeting
            4.         September 20, 2016 – executive session
 

F. Communications

  1. Letter from United Community Center, Inc. requesting use of Auditorium at Hannah Caldwell School on January 16, 2017 from 10:00 to 3:30 p.m. for the annual celebration of Martin Luther King, Jr. Day.
  2. Letter from Cross Roads Christian Fellowship requesting use of Battle Hill School Gym during the months of January, February and March 2017 for their volleyball/basketball program.
  3. Letter from Holy Spirit School requesting use of Kawameeh Middle School gym for the 2016-17 basketball season (Tuesday and Thursday evenings from 5:30 p.m. to 9:30 p.m. – November 2016 through February 2017).
  4. Letter from Union’s Got Talent.
  5. Letter of resignation, for purpose of retirement, from Linda Javas, secretary-Guidance Department-Union High School, effective January 1, 2017.
  6. Request for extension of unpaid FMLA leave from Kelly Higgins, teacher-Connecticut Farms Elementary School through December 4, 2016.
  7. Request for maternity and unpaid FMLA/NJFLA leave from Tenzin Negi, 3rd grade teacher-Franklin Elementary School, from February 6, 2017 through April 23, 2017.
  8. Request for maternity and unpaid FMLA/NJFLA leave from Laura O’Holla, 5th grade teacher-Jefferson School, from December 1, 2016 through February 23, 2017.
  9. Request for maternity and unpaid FMLA/NJFLA leave from Nicole Kelly, English teacher-Kawameeh Middle School, from January 3, 2017 through March 12, 2017.
  10. Request for unpaid intermittent FMLA for the remaining 2016-2017 school year from Roseanne Borges, Math teacher-Union High School.
  11. Letter of resignation from Jaleesa Brinson, bus assistant-Transportation Department, effective November 4, 2016.
  12. Letter of resignation, for the purpose of retirement, from Gemma Donnarumma, 10-month secretary-Union High School, effective January 1, 2017.
  13. Request for extension of unpaid FMLA/NJFLA from Amanda Cohen, 6th grade Science teacher-Kawameeh Middle School, through January 18, 2017.
  14. Request for maternity and unpaid FMLA/NJFLA leave from Robin Raffaele, English teacher-Burnet Middle School, from March 13, 2017 through June 9, 2017.
  15. Extension of unpaid maternity leave from Natalie Mauriello, school social worker-Battle Hill Department of Special Services through June 30, 2017.
  16. Request for medical leave from Ines Jaramillo, Math teacher-Union High School, from October 18, 2016 and with a tentative return date of December 1, 2016.
  17. Request for extension of paid medical and unpaid FMLA leave from Maria Matos, teachers assistant-Battle Hill Elementary School, with a return date of November 28, 2016.
     

G. Superintendent’s Report

            1.         Presentation re: LED lights for UHS – November 7, 2016
            2.         Supervisors Presentation – November 15, 2016
                                    (a) Jeremy Cohen
                                    (b) Randy Moran
            3.         Superintendent Recognition – November 15, 2016
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 3, 2016 to October 31, 2016, in accordance with the information in the hands of each Board member.
 
E-2.     Approve the Union County Educational Services Commission 2016-2017 Nonpublic School Technology Initiative Program Agreements for (a) Holy Spirit School and (b) St. Michael School located within this District, in accordance with the information in the hands of each Board member.
 
E-3.     Approve the resolution to accept Nonpublic School Security Aid for the 2016-2017 School Year, in accordance with the information in the hands of each Board member.
 
E-4.     Approve Planning for Adult Life/The ARC of New Jersey Inc., 985 Livingston Avenue, North Brunswick, New Jersey 08902 to provide transitional educational classes for students and their families for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
E-5.     Approve the following Title I programs for the 2016-2017 school year: (a) Union High School – Title I Tutoring/Enrichment Program, (b) Burnet Middle School – Title I After School Enhancement Program, (c) Franklin Elementary School – After School Program and Summer Success Reading and Math Programs, and (d) Jefferson School – Title I After School Achievement Program, in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated October 31, 2016 be accepted.

F-2.     That the Secretary’s Report dated October 31, 2016 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of October 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated
 

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of October 31, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/description
Amount
Union High School
Senior Prom
Grand Marquis Caterers – 2017 Senior Prom Venue
$60,000 (max)
Union High School
Band
DeMoulin – guard tops for competitive season/payment of remaining flag balance
$2,077.53
Kawameeh
Acct #19/Principal
Metro Funding – 8th grade trip to Forest Lodge
$4,521.70
Union High School
Acct #2190/Athletics
St. Jude’s Children’s Hospital – annual event
$12,000 (estimate)
Union High School
Acct #3240/Athletics Football
Cherrydale Farms – fundraiser selling cookies
$8,000 (estimate)
Union High School
Acct #2078/C. Faraone Field Trips
UTBOE – bus for November 2015 Washington, DC bus trip
$3,050.00
 
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Acceptance of the NJDOE STEM partnership grant in the amount of $6,000 to be used to purchase materials for STEM curriculum instructional modules, in accordance with the information in the hands of each Board member.
 
F-12.   Approve a budget calendar and budget goals, in accordance with the information in the hands of each Board member.
 
F-13.   Approve an increase to P.O. #17-00652 with Mark P. Faber, MD to provide Psychiatric evaluation services for the 2016-2017 school year from $2,750.00 to $5,500.00 to meet the District’s needs.
 
F-14.   Approve the acceptance of the Play Unified 2016-2017 Grant, Special Olympics for the following schools: (a) Jefferson Elementary School - $1,000; (b) Kawameeh Middle School - $2,000, (c) Burnet Middle School - $4,000 and (d) Union High School - $3,000, in accordance with the information in the hands of each Board member.
 
F-15.   Approve submission of an amendment to the FY17 NCLB Grant due to the FY16 NCLB Carry-Over funds as follows: (a) Title I-A: $326,864, Title IIA: $62,204 and Title III: $12,609 for a total of $401,677.
 
F-16.   Approve Gregory Brennan to sign documentation relating to the Cisco Lease Purchase.
 
F-17.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve advertisement for disposal of equipment which is deemed no longer serviceable by the District for one (1) Befour Scale, (2) Toro Proline 32” self-propelled lawnmower, (3) Toro Reelmaster 216 72” lawnmower, (4) Quantum XM 21” Briggs and Straton lawnmower - green , in accordance with the information in the hands of each Board member.
 
 
Discussion Items:
            1.         Letter from United Community Center, Inc. requesting (a) use of Auditorium at Hannah Caldwell School on January 16, 2017 from 10:00 to 3:30 p.m. for the annual celebration of Martin Luther King, Jr. Day, (b) waiver of fees and (c) distribution of letter to building principals.
 
            2.         Letter from Cross Roads Christian Fellowship requesting (a) use of Battle Hill School Gym during the months of January, February and March 2017 for their volleyball/basketball program and (b) waiver of rental fees.
 
            3.         Letter from Holy Spirit School requesting (a) use of Kawameeh Middle School gym for the 2016-17 basketball season (Tuesday and Thursday evenings from 5:30 p.m. to 9:30 p.m. – November 2016 through February 2017) and (b) waiver of rental fee.
 
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

 
P-3.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location           
Eff.
Date
Reason
Notes/
Corrections
Brinson, Jaleesa
P/T Bus Assistant
Transp.
11/4/2017
Resignation
 
 
Retirements
Name
 
Position
Location           
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
Attendance to BOE meeting
Donnarumma, Gemma
10-Month Secretary
UHS
1/1/2017
Retirement
 
YES
Javas, Linda
10-Month Secretary
UHS
1/1/2017
Retirement
 
TBD
 
 

P-4.     Approve leaves for the following staff:
 
Leave of Absences
Name
 
Position
Location           
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Kelly, Nicole
English  Teacher-KMS
KMS
1/3/2017-3/12/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Higgins, Kelly
Teacher-2nd Grade
CF
Extension through 12/4/16
Unpaid/FMLA
Extension: Unpaid/FMLA Extension: Unpaid/FMLA
Org. leave 9/1/16-10/17/16
Negi, Tenzin
Teacher-3rd Grade
Franklin
2/6/2017-4/23/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
O’Holla, Laura
Teacher-5th Grade
Jefferson
12/1/2016-2/23/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Borges, Roseanne
Teacher-Math
UHS
2016-2017
Intermittent FMLA Leave
Intermittent leave only
Cohen, Amanda
Teacher-6th Grade Science
KMS
Extension through 1/18/2017
Extension of Unpaid FMLA/NJFLA
Extension: Unpaid/FMLA Extension: Unpaid/FMLA
Org. leave 9/22/16-12/15/16
Raffaele, Robin
Teacher-English
BMS
3/13/2017-6/9/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Jaramillo, Ines
Teacher-Math
UHS
10/18/2016-12/1/2016
Paid Medical leave
Return date is subject to change.
Matos, Maria
TA
BH
Extension through 11/28/16
Unpaid FMLA
 
Mauriello, Natalie
School Social Worker
Spec. SE
Extension through 6/30/2017
Unpaid Maternity Leave
Non FMLA/NJFLA (allocated FMLA exhausted)
 
 
 
P-5.     Approve the amended UTEA 2016-2017 hourly rates, in accordance with the information in the hands of each Board member.
 
P-6.     Approve Silvergate Prep, 981 Route 22 West, Suite 202, Bridgewater, New Jersey 08807 to provide bedside instruction for District students on an “as needed” basis for the 2016-2017 school year in the amount not to exceed $6,000.00 (7693-11-150-100-320-01-19).
 
P-7.     Approve Overlook Medical Center to provide Auditory Processing Evaluations at the rate of $992.46 per evaluation (not to exceed $2,000) for the 2016-2017 school year (11-000-219-320-01-19).
 
P-8.     Approve Brookfield Academy/Summit Oaks Program, Summit Oaks Hospital, 19 Prospect Street, Summit, New Jersey 07901 to provide bedside instruction for District students on an “as needed” basis for the 2016-2017 school year in an amount not to exceed $3,000.00, in accordance with the information in the hands of each Board member (7693-11-150-100-320-01-19).
 
P-9.     Approve Our House Inc. to provide community based vocational evaluations (including transportation and final assessment reports) – up to 12 students for the 2016-2017 school year at the rate of $102/hr. not to exceed $33,048.00.
 
P-10.   Approval of updated Job Description for the position of Student Assistance Coordinator (SAC), in accordance with the information in the hands of each Board member.
 
 

M. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

N. Unfinished Business

O. New Business

P. Comments from the Public

Q. Adjournment  ___________ p.m.

Groups audience: