Tuesday, November 14, 2017 - 7 p.m. - Worksession meeting - 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, November 14, 2017 - 7:00pm

Township of Union Board of Education, Worksession Meeting - 7:00 p.m. - Tuesday, November 14, 2017 at the Administration Building, 2369 Morris Avenue, Union, NJ 07083.  ACTION WILL BE TAKEN.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – NOVEMBER 14, 2017

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in bold only

F. Approval of Minutes:

 
            1.         September 12, 2017 – worksession
            2.         September 12, 2017 – executive session
            3.         September 19, 2017 – regular meeting
            4.         September 19, 2017 – executive session
 

G. Communications

 
  1. Letter from United Community Center, Inc. requesting use of Hannah Caldwell School’s auditorium for their annual Martin Luther King Jr. Day celebration on Monday, January 15, 2018 from 10:00 a.m. to 3:30 p.m. and audio system.
  2. Letter of resignation from Thomas Cruder, paraprofessional-Battle Hill Elementary School, effective November 13, 2017.
  3. Request for maternity leave followed by FMLA/NJFLA (concurrently) from Nichole Kaplan, special education teacher-Franklin Elementary School, from December 19, 2017 with a return date of February 12, 2018.
  4. Request for intermittent FMLA/NJFLA (concurrently) from Thomas Mott-special education teacher-Union High School, from October 29, 2017 to October 29, 2018.
  5. Letter of resignation, for the purpose of retirement, from Barbara Perska, ESL teacher-Washington Elementary School, effective January 1, 2018.
  6. Request for intermittent FMLA/NJFLA (concurrently) from Angela Rapke, 10-month secretary-Burnet Middle School from October 16, 2017 to October 16, 2018.
  7. Update to current maternity and FMLA/NJFLA leave from Paola Torres, teacher-Franklin Elementary School, new return date December 1, 2017.
  8. Letter of resignation from Deirdre Vedova, ESL teacher-Union High School, effective December 15, 2017.
  9. Letter of resignation from Anna DaPonte, part-time café aide-Washington Elementary School, effective November 16, 2017.
  10. Request for intermittent FMLA leave from Christine Veglia, AAP teacher-Burnet Middle School, from November 3, 2017 through November 3, 2018.
  11. Request for extension of unpaid maternity leave FMLA/NJFLA (concurrently) from Kimberly Villane, language arts teacher-Burnet Middle school, now through November 30, 2017.
  12. Request for extension of unpaid maternity non FMLA/NJFLA from Lisa Henderson, teacher-Burnet Middle School, return of February 1, 2018.
     

H. Superintendent’s Report

 
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 1, 2017 to October 31, 2017, in accordance with the information in the hands of each Board member.

E-2.     Certify the findings of the New Jersey Department of Education (NJDOE) Office of Fiscal Accountability and Compliance investigation in OFAC Case SIU-019-15 were discussed at the October 17, 2017 Board of Education meeting.

E-3.     Approve Nonpublic NCLB Title I Agreement with the Union County Educational Services Commission (UCESC) for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-4.     Approve Stipulation of Settlement for J.M., in accordance with the non-public information in the hands of each Board member.
 
E-5.     Approve teachers employed through Professional Education Services, Inc. to provide bedside instruction for District students on an “as needed” basis for the 2017-2018 school year in an amount not to exceed $15,000, in accordance with the information in the hands of each Board member.
 
E-6.     Approve Washington Elementary School store to be run by Student Council Advisors and funds to be used for Student Council Activities.
 
E-7.     Approve the following Curriculum Guides, in accordance with the information in the hands of each Board member:
 
  1. Public Relations – November 2017
  2. Business Ethics – November 2017
  3. United States History II - November 2017
 
E-8.     Approve teachers employed through Children’s Hospital of Philadelphia, 3401 Civic Center Boulevard, Philadelphia, PA 19104 (CHOP) to provide bedside instruction for District students on an “as needed” basis for the 2017-2018 school year, in the amount not to exceed $2,500, in accordance with the non-public information in the hands of each Board member (Acct. #7693-11-150-100-320-01-19).
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated October 31, 2017 be accepted.

F-2.     That the Secretary’s Report dated October 31, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of October 31, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of October 31, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2097/Senior Dues
Oak Hill Cap & Gowns
$8,006.38
Union High School
2130/Athletics-wrestling
UCIAC – wrestling county matches
$4,000.00 (approx.)
Union High School
2100/Athletics-football
NJSIAA – football playoff games
$4,000.00 (approx.)
Union High School
2130/Athletics-wrestling
NJSIAA – wrestling matches
$9,000.00 (approx.)
Union High School
3202/Athletics-hall of fame alumni
Art Xpress – 2018 inductees photos
$1,500.00
Union High School
3240/Athletics-football club
Cherrydale Farms – football fundraiser
$8,000.00 (approx..)
Kawameeh Middle School
26/Principal
Jostens Yearbook – 2018 yearbook sales
$5,490.00
Kawameeh Middle School
19/Principal
Forest Lodge – 1st deposit for 8th grade trip
$1,600.00
Kawameeh Middle School
19/Principal
Forest Lodge – 2nd payment for 8th grade trip
$1,600.00
Kawameeh Middle School
19/Principal
Forest Lodge – final payment for 8th grade trip
$8,500.00 (approx.)
Union High School
77/Theater
Audio Incorporated – main audio rental for UHSPAC fall show Godspell
$7,090.69 (approx.)
Union High School
77/Theater
World Stage – main lighting rental for UHSPAC fall show Godspell
$6,300.00 (approx.)
Union High School 2033/Music Pirylis - purchse of concession food and supplies for band competition on 10/22/17 $1,290.30
 

F-10.   Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 

F-11.   Approve to (a) change signatory on the Jack Segale Memorial Track Fund at Investors Savings Bank to Gregory Brennan, (b) close the “Jack Segale Memorial Track Fund” account at Investors Bank and (c) refund the current balance of $141.07 to Nancy Segale.
 
F-12.   Approve Dr. Richard DiTuri to provide psychiatric evaluations at the rate of $900 per evaluation and school clearance evaluation at the rate of $450 per evaluation for the 2017-2018 school year, not to exceed $3,150 (Acct #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.
 
F-13.   Approve increase to P.O. #18-01221 with Cross County Clinical and to provide bilingual evaluation services for the 2017-2018 school year by $4,250 to meet the District needs, in accordance with the information in the hands of each Board member.
 
F-14.   Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
School/Club
Event
Date
Purpose
Kawameeh Middle School Student Council
Flip Give Fundraiser
2017-2018 school year
Raise money for programs at Kawameeh
Union High School/Athletics Basketball
St. Jude Fundraiser
December 15, 2017 basketball game
Proceeds of gate and food to go to St. Jude Hospital for Children’s Cancer
Union High School/Athletics football
Football Fundraiser – selling cookie dough from Cherrydale Farms
2017-2018 school year
Raise money for the football club
 
F-15.   Approve appropriation transfer in the amount of $280,500 from Unreserved Capital Reserve to Media CTR HVAC UHS Capital Reserve 2017-2018 Project (Account #12-000-400-334-13-10-1808 x18762 - $25,500 and Account #12-000-400-450-13-10-1808 x18763 - $255,000).
 
F-16.   Approve reimbursement to parent for transporting their special education students to and from private schools at a rate of (a) $21.60 per day from June 5, 2017 through August 18, 2017 and (b) $35.10 per day from September 7 through September 19, 2017, in accordance with the non-public information in the hands of each Board member.
 
F-17.   For informational purposes only – vote not required.  List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
F-18.   Approve amending presenter for previously approved parent training session for Suicide Prevention and Awareness (Board approved on June 20, 2017 (F-46)), to Arlene O’Connell, MA, LPC, TLC Coordinator, at previously approved rate of $450 per session, in accordance with the information in the hands of each Board member.
 
F-19.   Approve Counseling Centers for Human Development, Inc., Cranford, New Jersey to provide Comprehensive Mental Health Assessment related to District suicide policy at a rate of $200 per assessment, in accordance with the information in the hands of each Board member.
 
F-20.   Approve Jersey Behavioral Care, Union, New Jersey to provide Comprehensive Mental Health Assessment related to District suicide policy at a rate of $120 per assessment, in accordance with the information in the hands of each Board member.
 
 

J. Grievance/Negotiations Committee

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following for the Board’s consideration:
 
G-1.     Approve Collective Negotiations Agreement between the Part-Time Transportation Association and the Township of Union Board of Education (July 1, 2016 to June 30, 2019), in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2017-2018 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Report receipt of eleven (11) bids for Media Center HVAC Upgrade – Union High School, in accordance with the information in the hands of each Board member.
 
O-3.     Approve Change Orders #5, 6, 7 and 8 - Ceiling, Lighting and Fire Alarm Replacement at Union High School from GPC Inc. (using contingency funds), in accordance with the information in the hands of each Board member.
 
O-4.     Approve Credit Change Orders for the ceiling, lighting and fire alarm replacement project at Union High School as follows: (a) #009 in the amount of $12,500 and (b) #010 in the amount of $7,200, in accordance with the information in the hands of each Board member.
 
O-5.     Approve award of bid for the Media Center HVAC Upgrade – Union High School to C. Dougherty & Co., Inc., in the amount of $207,000, in accordance with the information in the hands of each Board member.
 
O-6.     Approve Parette Somjen Architects to perform traffic engineering study at Connecticut Farms Schools, at a flat rate of $14,750, in accordance with the information in the hands of each Board member.
 
O-7.     Report receipt of two (2) proposals for paraprofessional services from (a) ESS/Mission One, Cherry Hill, New Jersey and (b) Insight, Cherry Hill, New Jersey.
 
 
DISCUSSION ITEM:
            1.         Letter from United Community Center, Inc. requesting use of Hannah Caldwell School’s auditorium for their annual Martin Luther King Jr. Day celebration on Monday, January 15, 2018 from 10:00 a.m. to 3:30 p.m. and audio system.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Cruder, Thomas
Paraprofessional
Battle Hill
11/13/17
Resignation
 
Vedova, Deirdre
Teacher-ESL
Union High School
12/15/17
Sooner release if granted.
Resignation
She will remain for 60 days however requesting a sooner release if granted.
DaAponte, Anna
Part Time Café Aide
Wash
11/16/17
Resignation
 
 
 
Retirements
Name
 
Position
Location              
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attendance to BOE meeting
Perska, Barbara
ESL Teacher
Wash
Elem.
1/1/18
Retirement
11/23/1992
 TBD
 
 
P-4.     Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Kaplan, Nichole
Special Education Teacher
Franklin Elem.
12/19/17-2/9/18
Return of 2/12/18
Paid Maternity
And Unpaid
FMLA/NJLA (Concurrently)
 
Mott, Thomas
Special Education Teacher
UHS
10/29/17-10/29/18 (Intermittent)
Intermittent FMLA/NJFLA (Concurrently)
Not to exceed 12 weeks in a 12 month period.
Rapke, Angela
10 Month Secretary
BMS
10/16/17-10/16/18
Intermittent FMLA/NJFLA (Concurrently)
Not to exceed 12 weeks in a 12 month period.
Torres, Paola
Elem. Teacher
Franklin Elem Teacher
Update to Return
12/1/17
Update to return date of current Paid Maternity and unpaid FMLA/NJFLA
Original Return was 1/1/18
Now 12/1/17
Veglia, Christine
AAP Teacher
Burnet Middle School
11/3/17-11/3/18
Intermittent  unpaid FMLA
Not to exceed 12 weeks in a 12 month period.
Villane, Kimberly
Language Arts Teacher
Burnet Middle School
Extension through 11/30/17
Return of 12/1/17
Extension of unpaid Maternity FMLA/NJFLA (Concurrently)
Not to exceed 12 weeks in a 12 month period.
Henderson, Lisa
Teacher of Mathematics
Burnet Middle School
Extension through 1/31/18
Return of 2/1/18
Extension of unpaid Maternity FMLA/NJFLA (Concurrently) Followed by unpaid Maternity Non FMLA/NJFLA
FMLA/NJFLA exhausted after 12 initial weeks.
 
 
P-5.     Approve the following staff member whose salary is funded in full through the District’s ESEA FY18 Title IIA grant: Kelly Piano – Jefferson School - $72,961 – Title IIA (CSR) Math, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            Policy File Code 5141.5 – Student Suicide Prevention and Crisis Intervention, in accordance with the information in the hands of each Board member (first reading).
 
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls [four (4) students exited from October 1st through October 31st, 2017 (3 from elementary and 1 from secondary) or a total of nine (9) students for the 2017-2018 school year] who are not domiciled in this school district and one (1) student who will be allowed to complete the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
R-2.     Approval to remove student #230352 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     Approval to remove student #280303 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     Approval to remove student #281298 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-5.     Approval to remove student #280812 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

 

 

 

 

Groups audience: