Tuesday, September 19, 2017 - 7 p.m. - regular meeting - Township of Union Board of Education, 2350 North Third Street, Union, NJ

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Dates: 
Tuesday, September 19, 2017 - 7:00pm

Tuesday, September 19, 2017 regular meeting of the Township of Union Board of Education, 7:00 p.m. at the Union HIgh School Library, 2350 North Third Street, Union, New Jersey 07083.

 

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR AGENDA – SEPTEMBER 19, 2017

 

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

            1.         July 18, 2017 – regular meeting
            2.         July 18, 2017 – executive session
 

G. Communications

  1. Letter from Pel Industries, Inc. to sell school apparel at retailers.
  2. Letter of resignation from Alison Walsh, paraprofessional-Washington Elementary School, effective September 1, 2017
  3. Request for maternity leave followed by FMLA/NJFLA from Katie Ballard, 3rd grade teacher-Hannah Caldwell Elementary School from September 16, 2017 with a return date of February 26, 2018.
  4. Request for continuation of paid non-FMLA medical leave from Lauren Hunter Covino, paraprofessional-Battle Hill Elementary School, with a return date of October 2, 2017.
  5. Letter of resignation from Agata Gorski, leave replacement-Kawameeh Middle School, effective September 1, 2017.
  6. Request for extension of unpaid FMLA leave followed by unpaid non-FMLA/NJFLA maternity leave from Jennifer Hampp, resource room teacher-Battle Hill Elementary School, through January 31, 2018.
  7. Letter of resignation, for the purpose of retirement, from Larry Jenkins, full-time bus driver-transportation department, effective October 31, 2018.
  8. Update to request for maternity and FMLA/NJFLA leave from Danielle Stabler, Science teacher-Kawameeh Middle school, new return date of December 1, 2017.
  9. Letter of resignation from Jalessa Phillips, paraprofessional-Jefferson School, effective September 1, 2017.
  10. Request for military leave of absence from Pooja Patel, paraprofessional-Union High School, from September 18, 2017 through February 7, 2018.
  11. Letter of resignation from Nancy Terreza, greeter-Hannah Caldwell School, effective September 1, 2017.
  12. Letter of resignation from Melissa Martens, paraprofessional-Battle Hill Elementary School, effective September 1, 2017.
  13. Request for extension of current unpaid FMLA from Gary Marshall, custodian-Burnet Middle School, tentative return date November 1, 2017.
  14. Letter from Township of Union Education Foundation, Inc. listing grants which were made to teachers for the 2017-2018 school year.
  15. Letter of resignation from Natasha Jawahir, paraprofessional-Kawameeh Middle School, effective September 1, 2017.

H. Superintendent’s Report

            1.         Yvonne Lorenzo – ESL Program – September 19th
            2.         Presentation by EI Associates - Long Range Facility Plan - September 19th
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Approve the following Curriculum Guides, in accordance with the information in the hands of each Board member:
 
  1. Science Grade 1
  2. Social Studies Grade 1
  3. Science Grade 4
  4. Gifted and Talented – Grades 6-8
 
E-2.     Approve, in accordance with N.J.A.C. 6A:23A-18.5, the District’s students attending Green Brook Academy, Green Brook, New Jersey, be provided meals at no charge and in accordance with N.J.A.C. 6A:23-4.5(a)20 authorizes Green Brook Academy to include costs of meals provided with the annual tuition rate charged for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-3.     Approve Professional Service Contract with Bharati Mullick, M.D., as Chief Medical Inspector pursuant to N.J.S.A. 18A:40-1 for the 2017-2018 school year at an annual fee of $20,000, in accordance with the information in the hands of each Board member.
 
E-4.     Approve the use of SD Gameday, LLC, substitute athletic training service, for additional coverage or when Athletic Trainer is not available, in accordance with the information in the hands of each Board member.
 
E-5.     Agenda item approved at September 12, 2017 worksession (Settlement Agreement).
 
E-6.     Approve the elimination of the Behavioral Disabilities Program at Burnet Middle School, effective September 20, 2017, in accordance with the information in the hands of each Board member.
 
E-7.     Agenda item approved at September 12, 2017 worksession (Contract with Irvington Board of Education).
 
E-8.     Approve (a) NJDOE mandated Tuition Contract and (b) Contract for Professional Services for TC, in accordance with the non-public information in the hands of each Board member.
 
E-9.    Approve Township of Union Public Schools 2017-2018 District Mentoring Plan, in accordance with the information in the hands of each Board member.
 

J. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the (a) final Cycle 13 Treasurer’s Report dated June 30, 2017 and (b) Treasurer’s Report dated August 31, 2017 be accepted.

F-2.     That the (a) final Cycle 13 Secretary’s Report dated June 30, 2017 and (b) Secretary’s Report dated August 31, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of August 31, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated
 

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of August 31, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Accept the following donations:
 
From
For Use by
$/Item
Bob’s Discount Furniture, LLC
Union High School
$2,500.00
 
 
F-10.   Approve the amended the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Approve the additional State Aid received for the 2017-2018 school year in the amount of $213,348 to be used for unbudgeted needs of the special services department (Account #11-000-100-566-01-19/7006 – private special OOD tuition).
 
F-12.  Pursuant to N.J.A.C. 6A:23A 13.3 section (d) appropriate surplus generated from State extraordinary aid excluded from the excess surplus calculation in the prebudget year in the amount of $800,000, the unbudgeted special education appropriation shall be used as follows: (a) $400,000 - Account #11-000-100-566-01-19 – private special OOD tuition and (b) $400,000 – Account #11-000-270-518-01-19-0060 - contracted transportation.
 
F-13.   Agenda item approved at September 12, 2017 worksession (Change Order for mechanical and electrical work).
 
F-14.   Approve travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-5.8; 5.9 for the NJSBA Workshop convention in Atlantic City, New Jersey for Board members and Central Office Administration.
 
F-15.   Approve the school based applications to the Play Unified 2017-2018 Grant, Special Olympics for the following schools: (a) Union High School, in accordance with the information appended to the minutes.
 
F-16.   Agenda item approved at September 12, 2017 worksession (UHS Student Activities account).
 
F-17.   For informational purposes only – vote not required.  List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
F-18.   Approve opening the “Franklin Elementary School Student Activities Account” at ConnectOne with the following signatories: Latee Walton-McCleod and Yolanda Wright.
 
F-19.   Approve opening the “Livingston Elementary School Student Activities Account” at ConnectOne with the following signatories: Benjamin Kloc and Diane Lupo.
 
F-20.   Approve opening the “Hannah Caldwell Elementary School Student Activities Account” at ConnectOne with the following signatories: Kathryn DiGiovanni and Cathy Costello.
 
F-21.   Approve the following fundraisers:
 
Event
Date
Purpose
Districtwide Dress Down Day
09/29/2017
Raise money for UHS JROTC trip to George for physical activities competition
(4-day trip)
 
F-22.   Approve opening the “Burnet Middle School Student Activities Account” at ConnectOne with the following signatories: Tommy Harrell, Sharon Drayton and Joann Gentile.
 
F-23.   Approve renaming the ConnectOne account - "Central Five Jefferson School" to "Jefferson School Student Activities Account" with the following signatories: Laura Damato, Gina Calderone and Debbie Murphy.
 
F-24.   Approve proposal from Peter B. Fallon, Esq. to provide services for an independent investigation of affirmative action complaint at an hourly rate of $165 per hour (not to exceed $5,000), in accordance with the non-pubic information in the hands of each Board member.
 
F-25. Approve the beow list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member.
 
School
Account/Department
Vendor/description
Amount
Union High School
2033/Music
Pine Forest Camp – band camp 2017 (marching band)
$12,505
Union High School
2033/Music
Youth Education in the Arts – 2017-2018 US Bands Membership Fee (marching band)
$450.00
Union High School
2033/Music
Youth Education in the Arts – registration fee for 2017 New Jersey State Championships (marching band)
$450.00
Union High School
2033/Music
Youth Education in the Arts – registration fee for 2017 A Class National Championship (marching band)
$725.00
 
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Approve proposal from EI Association for professional architecture and planning services for districtwide utilization and demographic study, in accordance with the information in the hands of each Board member.
 
O-2.     Agenda item approved at September 12, 2017 worksession (request from Maranatha Christian Fellowship).
 
O-3.     Agenda item approved at September 12, 2017 worksession (Multicultural Day Fundraiser).
 
O-4.     Approve organizational chart for the District, in accordance with the information in the hands of each Board member.
 
O-5.     Approve Annual Integrated Pest Management Notice for 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
O-6.     Approve the rental of the Boys & Girls Club of Union County for the 2017-2018 winter swim season for $12,000, in accordance with the information in the hands of each Board member.
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Agenda item approved at September 12, 2017 worksession (Personnel Actions).
 
P-1A.   Personnel Action be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.
 
P-3.     Accept letters of resignation/retirement from the following staff:
 
RESIGNATIONS
Name
 
Position
Location           
Eff.
Date
Reason
Notes/
Corrections
Walsh, Alison
Paraprofessional
Wash
9/1/17
Resignation
 
Gorski, Agata
Leave Replacement Teacher
KMS
9/1/17
Resignation
 
Phillips, Jalessa
Paraprofessional
UHS
9/1/17
Resignation
 
Terrezza, Nancy
Greeter
HC
9/1/17
Resignation
 
Martens, Melisa
Paraprofessional
Battle Hill
9/1/17
Resignation
 
Jawahir, Natasha Paraprofessional Kawameeh 9/1/17 Resignation  
 
 
RETIREMENTS
Name
 
Position
Location              
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attendance to BOE meeting
Jenkins, Larry
F/T Driver
Transpor-tation
10/31/18
Retirement
02/01/1987
 TBD
 
 

P-4.     Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Ballard, Katie
3rd Grade Teacher
HC
9/16/17
Return 2/26/18
Paid Maternity
And Unpaid
FMLA/NJLA (Concurrently)
 
Covino-Hunter, Lauren
Paraprofessional
BH
Extension through 10/1/17
Return of 10/2/17
Unpaid Non FMLA paid medical
FMLA time exhausted
Hampp, Jennifer
Resource Room Teacher
BH
Extension through 1/31/18
Unpaid FMLA and Non FMLA Non Paid Maternity
Org. Leave began 2/27/17
Stabler, Danielle
Science Teacher
KMS
Update to Return Date
Return 12/1/17
Maternity and FMLA/NJFLA-(Concurrently)
Org. Return 12/18/17
Patel, Pooja
Paraprofessional
Jeff
9/18/17-2/7/18
Paid and partially Paid  Military Leave
Payment to reflect our Military Leave Policy
 4151.9/4251.9
Marshall, Gary
Custodian
Burnet
Extension through 11/1/17 (tentative)
Unpaid FMLA
 
 
 
P-5.     Approve principals and supervisor salaries for the period September 1, 2017 through August 31, 2018.
 
P-6.     Approve the 2017-2018 Hourly Rates List, in accordance with the information in the hands of each Board member.
 
P-7.     Approve the following staff member whose salary is funded in full through the Districts’ ESEA FY18 Title IIA grant: (a) Kelly Piano, Jefferson School, $68,106, Title IIA (CSR) Math.
 
P-8.     Approve the following staff members whose salaries are funded in full through the Districts’ ESEA FY 18 Title I grant: (a) Michael Jeter, Union High School, $66,449-Title 1 Math and (b) Peter Chantzis, Burnet Middle School, $65,322-Title 1 Math.
 
P-9.     Agenda item approved at September 12, 2017 worksession (Change of Salary Class).
 
P-10.   Approve amended List of Central Office Employees appended to the resolution providing salary and fringe benefits for all staff in the Central Office for the period from July 1, 2017 to June 30, 2018, in accordance with the information appended to the minutes.
 
P-11.  Approve additoinal Change of Salary Class (effective September 2017), in accordance with the information appended to the minutes.
 
 

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            File Code 3570 – District Records and Reports – Policy, Regulation and Legal References, in accordance with the information in the hands of each Board member (final reading).
 
POL-2.            File Code 4116 – Evaluation of Teaching Staff Members – Policy, Regulation and Legal References, in accordance with the information in the hands of each Board member (final reading).
 
POL-3. File Code 5111 – Admission – Policy and Legal References, in accordance with the information in the hands of each Board member (final reading).
 
POL-4. File Code 3542.2 – School Meal Program Arrears, in accordance with the information in the hands of each Board member (final reading).
 

O. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls [one (1) students exited from August 1 through August 31, 2017 (one from elementary) or a total of four (4) students for the 2017-2018 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
R-2.     Approval to remove student #298178 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

P. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolutions for the Board’s consideration:
 
T-1.     Approve the disposal of Cisco switches from the District inventory, in connection with the information in the hands of each Board member.
 

Q. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

R. Unfinished Business

S. New Business

T. Comments from the Public

U. Adjournment  ___________ p.m.

 
 
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