Tuesday, July 18, 2017 - 7 p.m. regular meeting - Township of Union Board of Education, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, July 18, 2017 - 7:00pm

Township of Union Board of Education regular meeting - Tuesday, July 18, 2017 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, NJ 07083.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – JULY 18, 2017

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Approval of Minutes:

            1.         May 9, 2017 – worksession
            2.         May 9, 2017 – executive session
            3.         May 16, 2017 – regular meeting
            4.         May 16, 2017 – executive session
 

E. Communications

  1. Request from Union Township Chamber of Commerce requesting the use of the Union High School facility site for the Chamber’s 7th Annual Mayor’s Day 5K Run, scheduled for September 24, 2017.
  2. Request from Union Crimson Tide Girls Soccer Team to use Union High School parking lot (by Conlon Field) to park while playing in National Tournament in Westfield, Indiana.
  3. Request from Nancy Segale to close the “Jack Segale Memorial Track Fund” account and refund the current balance.
  4. Letter of resignation from Raeda Oudeh, cafeteria aide-Livingston Elementary School, effective June 15, 2017.
  5. Letter of resignation from Nicholas Santangelo, Spanish teacher-Washington Elementary School, effective September 1, 2017.
  6. Letter of resignation from Elias Brantley, math teacher-Union High School, effective June 30, 2017.
  7. Letter of resignation from James Bencivenga, math teacher-Union High School, effective June 29, 2017.
  8. Request for paid maternity leave followed by unpaid FMLA/NJFLA (concurrently) and non-FMLA leave from Erian Ford, 1st grade teacher-Hannah Caldwell Elementary School from October 13, 2017 and with a return date of April 13, 2018.
  9. Letter of resignation, for purpose of retirement, from Raymond Salvatore, principal-Burnet Middle School, effective September 1, 2017.
  10. Request for paid leave of absence from Gary Marshall, custodian-Burnet Middle School, from June 5, 2017 to August 8, 2017, return date subject to change.
  11. Request for intermittent FMLA from Robin Sickles, art teacher-Washington and Livingston Elementary Schools, from September 1, 2017 to June 30, 2018.
     

F. Superintendent’s Report

            1.         Vandalism and Violence Report and Harassment, Intimidation & Bullying Report
            2.         June Activities
            3.         Summer Programs
            4.         Construction Report
            5.         Re-Registration Update
 

G. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period June 1, 2017 to June 30, 2017, in accordance with the information in the hands of each Board member.

E-2.     Approve Students’ enrollment for school year 2017-2018 AM and PM vo-tech, in accordance with the non-public information in the hands of each Board member.
 
E-3.     Approve the Nonpublic Public Law 1977 Chapter 192-193 Agreement and resolution with the Union County Educational Services Commission for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-4.     Approve the Chapter 226 Nonpublic School Nursing Services Agreement and resolution with the Union County Educational Services Commission for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-5.     Approve the New Jersey Nonpublic School Technology Initiative Program Agreement and resolution with the Union County Educational Services Commission for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-6.     Approve the New Jersey Nonpublic School Textbooks Agreement and resolution with the Union County Educational Services Commission for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-7.     Approve the Agreement for Professional Services with the Union County Educational Services Commission for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
E-8.     Approve contract with the Union County Educational Services Commission to administer the District’s Nonpublic School Individuals with Disabilities Education Act-B Initiative (IDEA-B) funds Basic, pursuant to the requirements of the Individuals with Disabilities Education Act and Grant Application on behalf of the Board, effective July 1, 2017 until June 30, 2018.  The Board agrees to pay the Commission for services provided in accordance with rates specified in Schedule A. Billing shall commence in October and shall continue until the funds are depleted.  It is understood that the Commission will provide services for all of the eligible Nonpublic schools identified by the District’s grant application, in accordance with the information in the hands of each Board member.
 
E-9.     Approve reimbursement to parent for transporting their special education student to and from DCF Regional School, Essex Campus, 397-97 North 5th Street, Newark, NJ at a rate of $35.76 per day for the 2017-2018 school year, in accordance with the non-public information in the hands of each Board member.
 
E-10.   Accept the Vandalism and Violence Report for the second period of the 2016-2017 school year, in accordance with the information in the hands of each Board member.  (The Superintendent will present results of this report during the Superintendent’s Report).
 
E-11.   Approve Planning for Adult Life/The ARC of New Jersey to provide transitional educational classes for students and their families for the 2017-2018 school year, at no cost to the District, in accordance with the information in the hands of each Board member.
 

H. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the preliminary Treasurer’s Report dated June 30, 2017 be accepted.

F-2.     That the preliminary Secretary’s Report dated June 30, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of June 30, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of June 30, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the below list and attached of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
 
Union High School
#3201/Athletics
Cabana Banners – estimate for alumni banners for new class of inductees
$8,000.00 (approx.)
Union High School
#3202/Athletics
Galloping Hill Caterers – estimate for Alumni Dinner – 2017 class year
$30,000.00 (approx.)
Union High School
#3202/Athletics
Kass Glass – estimate for Alumni plaques – 2017 class year
$3,000.00 (approx.)
Union High School
#3202-Athletics
Patel Printing – estimate for Alumni programs – 2017 class year
$3,000.00 (approx.)
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-12.   Approve Senior Scholarship Awards, in accordance with the information in the hands of each Board member.
 
F-13.   Approve Summit Psychological Services for neuropsychological evaluations at the rate of $225/hr. and psychoeducational evaluations at the rate of $225, not to exceed $3,000.00 for the 2017-2018 school year (Acct #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.
 
F-14.   Approve amendment to District application for the New Jersey Child Assault Prevention 2017-2018 Grant Application – Elementary, Teen and Special Needs – CAP (originally approved at May 16, 2017 Board meeting) to include additional grade levels in the District, in accordance with the information in the hands of each Board member.
 
F-15.   Approve request of Nancy Segale to (a) close the “Jack Segale Memorial Track Fund” account at Investors Bank and (b) refund the current balance of $140.71, in accordance with the information in the hands of each Board member.
 
F-16.   Approve Application & Certificate for Payment #2 to Coskey Electric Systems, in the amount of $36,059.00, with respect to the Burnet Middle School Intercom System Replacement Project, in accordance with the information in the hands of each Board member.
 
F-17.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
F-18.   Approve the acceptance of the FY18 ESEA-NCLB allocations from the NJDOE as follows: (a) Title I-A: $958,913, (b) Title IIA: $205,052, Title III: $52,012, Title III-Immigrant: $14,672, Title IV (new): $13,1066 for a total of $1,243,715.
 
F-19.  Approve the tentative date of August 30, 2017 as the submission date of the FY18 ESEA-NCLB grant to the NJDOE.
 

I. Grievance/Negotiations Committee

 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve disposal of textbooks, in accordance with the information in the hands of each Board member.  All textbooks under 10 years old will be listed on the textbook sharing website.
 
O-3.     Approve Rental Fee Schedule for charges for the use of school facilities for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
O-4.     Report receipt of one (1) bid for each of the following: (a) video surveillance system maintenance for the 2017-2018 school year, (b) music instrument purchase for the 2017-2018 school year, (c) music instrument repairs for the 2017-2018 school year, and (d) disposal and recycling services for a three-year period, in accordance with the information in the hands of each Board member.
 
O-5.     Reject bid received for Video Surveillance System Maintenance for the 2017-2018 school year.
 
O-6.     Approve award of bid for the 2017-2018 school year to K&S Music for (a) purchase of musical instruments – not to exceed $12,222 and (b) repair of musical instruments – not to exceed $12,715.
 
O-7.     Approve award of bid for disposal and recycling services for a three-year period to Waste Management of New Jersey (September 1, 2017-August 31, 2020), in accordance with the information in the hands of each Board member.
 
O-8.     Approve request from the Union Township Chamber of Commerce for the use of Union High School facility site for the 7th Annual Mayor’s Day 5K Run, scheduled for September 24, 2017.
 
O-9.     Approve request from Union Crimson Tide Girls Soccer Team to use Union High School parking lot (by Conlon Field) from 4 a.m. on Thursday, July 20, 2017 to approximately 1 a.m. on Monday, July 24, 2017 to park cars while playing in National Tournament in Westfield, Indiana.  The District will not be held responsible for parked vehicles.
 
O-10.   Approve the sale of the following school vehicles by Hunterdon County Educational Services Commission: (a) Vehicle #7 2002 GMC/MidBus 16 passenger (VIN 1GDHG31F821199567), (b) Vehicle #20 2002 GM/Collins 16-passenger (VIN 1GBHG31F921207071), in accordance with the information in the hands of each Board member.
 
O-11.   Award of contract for installation of Security Camera Replacement at Union High School to Distinctive Voice & Data of Little Falls, New Jersey ($39,642.00), in accordance with the information in the hands of each Board member.
 
O-12.  Approve Change Order #1 - Celing, Lighting and Fire Alarm Replacement at Union High School from GPC Inc., to provide ceiling tile at classrooms with existing spline ceiling, in the amount of $399,935.00, in accordance with the information in the hands of each Board member.
 
O-13.   Approve Change Order #2 - Ceiling, Lighting and Fire Alarm Replacement at Union High School from GPC Inc., to add 4'-0" T and one (1) 2x4 ceiling tile, in the amount of $6,244.00, in accordance with the information in the hands of each Board member.
 
O-14.  Report receipt of ten (10) bids for partial roof replacement - Franklin Elementary School, in accordance with the information in the hands of each Board member.
 
O-15.  Approve award of contract to VMG Group for partial roof replacement - Franklin Elementary School ($307,000), in accordance with the information in the hands of each Board member.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Brantley, Elias
Teacher of Mathematics
UHS
6/30/17
Resignation
 
Bencivenga, James
Teacher of Mathematics
UHS
6/29/17
Resignation
 
Oudeh, Raeda
Cafeteria Aide
Livingston Elem.
6/15/17
Resignation
 
Santangelo, Nicholas
Teacher of Spanish
Washington Elem.
9/1/17
Resignation
 
 
Retirements
Name
 
Position
Location              
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attend BOE meeting
Salvatore, Raymond
Principal
Burnet Middle School
9/1/17
Retirement
02/01/1987
No
 
 
P-3.     Approve leaves for the following staff:
 
Leave of Absences
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Ford, Erian
Teacher-1st Grade
Hannah Caldwell Elem.
10/13/17-4/12/17
Return: 4/13/17
Paid Maternity and FMLA/NJFLA (Concurrently)
Non FMLA/NJFLA after allotted unpaid 12 weeks.
Marshall, Gary
Custodian-2nd Shift
Burnet Middle School
6/5/17- 8/8/17 (End date is subject to change)
 
(End date is subject to change)
Sickles, Robin
Teacher of Art
Washington/
Livingston Elem.
9/1/2017-6/30/18
FMLA
Up to 12 weeks
 
 
P-4.     Approve Employment Contract of Manuel E. Vieira, Assistant Business Administrator for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
P-5.     Approve termination of Employee #12484 effective August 1, 2017.
 
P-6.     Approve amendment to Affirmative Action Officers previously approved at June 20, 2017 Board meeting as follows: Appointment of Gerry Benaquista as Affirmative Action Officer, Akua Boakye as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices for the 2017-2018 school year at no cost to the District.
 
P-7.     Approve job description for the position of Director of Instruction and Funded Programs, in accordance with the information in the hands of each Board member.
 
P-8.     Approve job description for the position of Instructional Technology Specialist, in accordance with the information in the hands of each Board member.
 
P-9.    Approve amended resolution providing salary and fringe benefits for all staff in the Central Office for the period from July 1, 2017 to June 30, 2018, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            Policy 5141.5 – Student Suicide Prevention and Crisis Intervention, in accordance with the information in the hands of each Board member (first reading).
 
POL-2.            Policy 2361 – Acceptable Use Policy, in accordance with the information in the hands of each Board member (first reading).
 
POL-3.            Regulation 2624 - Grading System, in accordance with the information in the hands of each Board member (first reading).
 

M. Residency Committee Resolutions

 

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolutions for the Board’s consideration:
 
T-1.     Approve Presidio Contract for Cisco Smartnet warranty renewal for the 2017-2018 school year, in accordance with the information in the hands of each Board member (Acct #11-000-252-340-55-55-IT55 ($22,536.25)).
 
T-2.     Approve CDI (Computer Design & Integration) for upgrade for middle school one-to-one equipment only for the 2017-2018 school year, in accordance with the information in the hands of each Board member (Acct #12-000-252-730-55-55-IT55 ($301,011.63) – lease purchase).
 
T-3.     Approve Aspire for engineering for middle school one-to-one project for the 2017-2018 school year, in accordance with the information in the hands of each Board member (Acct #12-000-252-730-55-55-IT55 ($53,244.64) – lease purchase).
 
T-4.     Approve resolution to participate in Future Ready Schools – New Jersey for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
T-5.     Approve LightPath Contract for upgrade of internet and preparation of cloud access for the years 2018-2020, in accordance with the information in the hands of each Board member (Acct #11-000-230-520-01-XX ($28,500/per month)).
 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

 

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