Regular Meeting, Tuesday, March 21, 2017 - 7 p.m. - Township of Union Board of Education, Union High School Library, 2350 North Third Street, Union, New Jersey 07083

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Dates: 
Tuesday, March 21, 2017 - 7:00pm

Township of Union Board of Education, regular meeting, Tuesday, March 21, 2017 at 7:00 p.m. at the Union High School Library, 2350 North Third Steet, Union, New Jersey.

UNION TOWNSHIP BOARD OF EDUCATION

REGULAR MEETING AGENDA – March 21, 2017

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions

E. Approval of Minutes:

            1.         January 10, 2017 – worksession
            2.         January 10, 2017 – executive session
            3.         January 17, 2017 – regular meeting
            4.         January 17, 2017 – executive session
 

F. Communications

  1. Letter from Scott Miller, Union County General Manager, requesting use of Union High School football field to hold Snapple Bowl practices for the 2017 Annual Snapple Bowl.
  2. Letter requesting use of Battle Hill School for Pasta Night Fundraiser on April 28, 2017 from 3 p.m. to 9:30 p.m.
  3. Letter of resignation, for the purpose of retirement, from Johanna Bubnowski, 12-month confidential administrative assistant - IT Department, effective August 1, 2017
  4. Request for extension of unpaid FMLA followed by unpaid non FMLA from Lauren Kohn, teacher-Burnet Middle School, new return date of April 3, 2017.
  5. Letter of resignation from Hugh Sullivan, part-time bus driver-Transportation Department, effective March 13, 2017.
  6. Letter of resignation, for the purpose of retirement, from Arlene Lombardi, 12-month confidential administrative assistant-Business Office, effective September 1, 2017.
  7. Letter of resignation, for the purpose of retirement, from Odius Lee Cannon, custodian-Burnet Middle School, effective July 1, 2017.
  8. Letter of resignation, for the purpose of retirement, from Lorraine O’Grady, teacher-Franklin Elementary School, effective June 30, 2017.
  9. Letter of resignation from Rahmeenah Salaam, media clerk-Franklin Elementary School, effective March 17, 2017.
  10. Request for extension of unpaid FMLA leave from Patricia Fox, part-time bus driver-Transportation Department, now through April 25, 2017.
  11. Request for paid maternity/unpaid FMLA/NJFLA leave from Jaclyn Scotto, English teacher-Union High School, from September 1, 2017 through November 5, 2017.
  12. Letter from Linda Steeb, teacher-Kawameeh Middle School, update on leave and reminder letter of returning on April 3, 2017.
  13. Request for paid sick leave/unpaid FMLA leave from Aziza Arnette, teacher-Burnet Middle School, from March 30, 2017 through June 30, 2017 (tentative).
  14. Request for extension of unpaid/non FMLA medical leave from Maria Matos, teacher’s assistant-Battle Hill Elementary School, through April 17, 2017.
  15. Letter of resignation, for the purpose of retirement, from Manasse Yvesst Juste, part-time bus driver-Transportation Department, effective June 30, 2017.
  16. Letter of resignation, for the purpose of retirement, from Gloria Jean Harper Klaw, bus driver-transportation, effective July 1, 2017.
  17. Letter of resignation, for the purpose of retirement, from Libby Galante, supervisor of social studies, effective September 1, 2017.
  18. Letter of resignation, for the purpose of retirement, from Ines Jaramillo, math teacher-Union High School, effective July 1, 2017.
  19. Request for paid FMLA/NJFLA from Rosemary Federer, special services teacher-Union High School, from June 1, 2017 through June 30, 2017.
  20. Letter of resignation, for the purpose of retirement, from Kevin Hagen, music teacher-districtwide, effective June 30, 2017.
  21. Letter of resignation, for purpose of retirement, from Deborah Douglas-Wright, school counselor-Union High School, effective July 1, 2017.
  22. Letter of resignation, for purpose of retirement, from Roseanne V. Schur, teacher-Franklin Elementary School, effective July 1, 2017.
  23. Letter of resignation, for purpose of retirement, from Lois Hochuli-Lambert, teacher-Jefferson Elementary School, effective July 1, 2017.
  24. Request for unpaid non-FMLA medical leave of absence from Coree Jones Sr., custodian-Union High School, from March 9, 2017 through April 1, 2017 (original leave began August 30, 2016).
  25. Request for paid sick leave/unpaid FMLA leave from Susanna Mateo, 10-month secretary-Burnet Middle School, from February 22, 2017 through April 15, 2017.
     

G. Superintendent’s Report

            Presentations on March 21st by:
            1.         Robert Ghiretti – Elementary Supervisor – language arts/social studies –
                        grades 3-5
            2.         Kira Baskerville-Williams – Special Services Supervisor
            3.         Gail Calderone – Supervisor Transportation and Kim Conti – Director of
                        Special Services - busing of students – general and special education
            4.         Student Recognition – Burnet Middle School
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period February 1, 2017 to February 28, 2017, in accordance with the information in the hands of each Board member.

E-2.     Approval of the 2017-2018 calendars, in accordance with the information in the hands of each Board member.
 
E-3.     Approve child of Employee #9572 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-4.     Approve children of Employee #8939 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 
E-5.     Agenda item approved at March 14, 2017 worksession (workshop at UHS).
 
E-6.     Approve Title I Master Class Saturday program at Burnet Middle School, in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated February 28, 2017 be accepted.
 
F-2.     That the Secretary’s Report dated February 28, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of February 28, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Agenda item approved at March 14, 2017 worksession (list of purchases paid by funds raised or collected by students).
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Accept the following donations:
 
From
Amount/Item
For Use by
Sharon Davino
Top Load Gas Dryer –white
Burnet Middle School
 
F-12.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
***
 
RESOLUTIONS F-13 THROUGH F-16 CONCERN THE PROPOSED BUDGET FOR THE 2017-2018 SCHOOL YEAR
 
F-13.   Agenda item approved at March 14, 2017 worksession (general fund tax levy).

F-14.   Agenda item approved at March 14, 2017 worksession (withdrawal from Capital Reserve to Capital Outlay (Fund 12):

F-15.   Agenda item approved at March 14, 2017 worksession (approve travel expenditure maximum).
 
F-16.   Agenda item approved at March 14, 2017 worksession (establishing a maximum dollar limit for professional services and public relations).
 
***
 
F-17.   Approve distribution of funds to the Union High School Booster Association from the following Union High School Senior Scholarship Awards:  (a) $100 – Dora D. Feins Achievement Awards Fund, (b) $82 – Dora D. Feins Achievement Awards Fund (cost of two plaques), (c) $100 – Myrtle V. Hassey Awards Fund (two awards - $50 each), (d) $1,500 – Bob O’Dell Scholarship Fund, (e) $250.00 – Bob O’Dell Scholarship Fund (June O’Dell Award”), (f) $125 – Geraldine Minieri Memorial Scholarship Fund, (g) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), (h) $1,000 - Anna Zofay Slobodianyk Memorial Fund (two awards - $500 each).
 
F-18.   Approve an increase to P.O. #17-00648 with EPIC Health Services, Inc. to provide nursing services for the 2016-2017 school from $40,000 to $80,000 to meet the District’s increased needs, in accordance with the information in the hands of each Board member.
 

J. Grievance/Negotiations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration.
 
G-1.     Agenda item approved at March 14, 2017 worksession (approve MOA between BOE and Association of Custoidal, Maintenance and Transportation Employees).
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve the execution of an Agreement with the County of Union Cooperative Pricing System for the period of March 22, 2017 through July 31, 2021, in accordance with the information in the hands of each Board member.
 
O-3.     Approve EI Associates proposal for architectural and engineering services for window replacement at Union High School, Burnet Middle School and Livingston Elementary School, in accordance with the information in the hands of each Board member.
 
O-4.     Approve request from the Union County General Manager for the use of Union High School football field to hold the practices for the 2017 Annual Snapple Bowl on July 10, 11, 12, 17 and 18 from 6:00 p.m. until 8:00 p.m., in accordance with the information in the hands of each Board member.
 
O-5.     Approve request to use Battle Hill School for Pasta Night Fundraiser on April 28, 2017 from 3 p.m. to 9:30 p.m. The fundraiser is to raise funds the Jason Lopes Fund and the Crystal Scretchen Fund, in accordance with information in the hands of each Board member.
 
O-6.     Approve request from the Union Township Chamber of Commerce for the use of parking lots at Union High School, Hannah Caldwell and the Administration Building for the Mayor’s Race/Food Truck Event Parking, scheduled for May 6, 2017.  Proceeds of event to benefit Union High School Seniors. (Contracts subject to attorney review and approval).
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Salaam, Rahmeenah
Media Clerk
Franklin Elem. School
3/17/17
Resignation
 
Sullivan, Hugh
Part Time Bus Driver
Trans. Dept.
3/13/17
Resignation
 
 
 
Retirements
Name
 
Position
Location              
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attendance to BOE meeting
Bubnowski, Johanna
12-Month Confidential Administrative Assistant 
IT Dept.
8/1/2017
Retirement
01/17/1990
NO
Cannon, Odius Lee
Custodian
Burnet Middle School
7/1/2017
Retirement
01/01/1984
TBD
Lombardi, Arlene
12-Month Confidential Administrative Assistant
Central Office/
Business Office
9/1/2017
Retirement
07/01/1983
TBD
O’Grady, Lorraine
Elementary Teacher
Franklin Elem. School
6/30/2017
Retirement
09/01/1991
YES
Yvesst Juste
Mannasse
Part Time Bus Driver
Transp
6/30/2017
Retirement
7/1/2004
TBD
Harper Klaw, Gloria Jean
F/T Bus Driver
 
Transp
7/1/2017
Retirement
09/01/1998
YES
Galante, Libby
Social Studies Supervisor
Super-visor Office
9/1/2017
Retirement
04/13/1992
YES
Jaramillo, Ines
Teacher  of Mathematics
UHS
7/1/2017
Retirement
09/01/1999
TBD
Hagen, Kevin
Teacher of Music
DW
6/30/2017
Retirement
09/01/2002
TBD
Schur, Roseanne
Elementary Teacher
Franklin
7/1/2017
Retirement
01/01/1974
YES
Douglas-Wright, Deborah
School Counselor
UHS
7/1/2017
Retirement
09/01/1985
NO
Lois Hochuli-Lambert
Elementary Teacher
Jeff
7/1/2017
Retirement
9/1/1979
YES
 
 

P-4.     Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Arnette, Aziza
Teacher of Mathematics
Burnet Middle School
3/30/17-6/30/17
Paid Medical Leave and Unpaid FMLA
End date is tentative
Fox, Patricia
P/T Bus Driver
Transportation Department
Extension through 4/25/17
Return of 4/26/17
Unpaid FMLA Leave
Org. Leave began on 2/1/17
Kohn, Lauren
Teacher
Burnet Middle School
Extension
Through 3/31/17
Return of 4/3/17
 
Unpaid FMLA and Unpaid  Non FMLA Medical Leave
Non FMLA after allotted unpaid 12 weeks.
Org. Leave began on 12/20/16
Matos, Maria
Paraprofessional
Battle Hill Elementary School
Extension through 4/17/17
Return of 4/18/17
Unpaid Non-FMLA Medical Leave
Org. Leave began 9/6/16
Scotto, Jaclyn
Teacher of English
Union High School
9/1/2017-11/5/2017
Maternity and Unpaid FMLA/NJFLA
 
Steeb, Linda
Teacher of Mathematics
Kawameeh Middle School
Confirming Reminder of Return 4/3/17
Return from paid Medical Leave
4/1/17 (Saturday)
Actual Return is Monday 4/3/17
Federer. Rosemary
Teacher-Special Education
UHS
6/1/2017-6/30/2017
Paid FMLA/NJFLA
 
Jones, Coree Jr.
Custodian
UHS
3/9/2017-4/1/2017
Unpaid NON FMLA Medical leave
Org. leave began 8/30/2017. Paid sick and FMLA time exhausted. Non FMLA to follow.
Mateo, Susanna
10 Month Secretary
BMS
2/22/17-4/15/17
Paid Sick Leave followed  by Unpaid FMLA leave
 
 
 
P-5.     Approve amendment to P-23, previously approved August 16, 2016, to provide a third training on Suicide Prevention and Awareness for parents of District students.  The additional training sessions will be two hours in duration and will cost $400.  The total amount for training in the course of the 2016-2017 school year will not exceed $1,200 (Account #7075/11-000-219-320-02-19).
 
P-6.     Approve the termination of Employee #12107, effective April 21, 2017.
 
P-7.     Approve to reinstate Employee #12286 to active employment, effective March 22, 2017.
 
P-8.     Approve the termination of Employee #9802, effective April 21, 2017.
 

M. Policy Committee

 
 

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls [five (5) students exited from February 1st through February 28, 2017 (4 from elementary, 1 from secondary) or a total of thirty-nine (39) students for the 2016-2017 school year] who are not domiciled in this school district and one (1) student who will be allowed to complete the 2016-2017 school year, in accordance with the non-public information in the hands of each Board member.
 
R-2.     Approval to remove student #211371 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     Approval to remove student #301273 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     Approval to remove student #244018from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-5.     Approval to remove student #290554 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-6.     Approval to remove student #280567 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

O. Technology Committee

 

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

Q. Unfinished Business

R. New Business

S. Comments from the Public

T. Adjournment  ___________ p.m.

 
 

 

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