Worksession meeting, February 14, 2017 at 7 p.m., Township of Union Board of Education, James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, February 14, 2017 - 7:00pm

Township of Union Board of Education, worksession meeting, Tuesday, February 14, 2017 at 7:00 p.m., James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – February 14, 2017

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on resolutions in BOLD

E. Approval of Minutes:

            1.         December 13, 2016 – worksession
            2.         December 13, 2016 – executive session
            3.         December 20, 2016 – regular meeting
            4.         December 20, 2016 – executive session
            5.         January 3, 2017 – organization meeting
 

F. Communications

  1. Request for paid medical leave from Elisa Santos, teacher-Livingston Elementary School, from January 18, 2017 and with a return date of February 27, 2017.
  2. Letter of resignation from Julienne Orden, paraprofessional-Battle Hill elementary School, effective January 23, 2017.
  3. Request for paid medical leave from Johanna Bubnowski, 12-month Confidential Administrative Assistant-IT Department, from January 27, 2017 and with an approximate return date of February 17, 2017.
  4. Request for maternity and unpaid NJFLA/FMLA leave from Jill Rible, art teacher-Kawameeh Middle School, from April 3, 2017 and with a return date of November 8, 2017.
  5. Request for paid medical leave from John Olivio, special education teacher-Union High School, from February 2, 2017 and with a return date of April 17, 2017.
  6. Request for maternity and unpaid NJFLA/FMLA leave from Lindsay Conneely, teacher-Livingston Elementary School, from March 13, 2017 and with a return date of June 16, 2017.
  7. Letter of resignation from Samantha Large, social studies teacher-Burnet Middle School, effective June 30, 2017.
  8. Request for maternity and unpaid FMLA/NJFLA leave from Dianna Ricciardi, teacher-Battle Hill Elementary School, from March 20 2017 and with a tentative return date of December 1, 2017.
  9. Request for maternity and unpaid FMLA/NJFLA leave from Laura Garcia, special education teacher-Union High School, from April 24, 2017 and with a return date of June 12, 2017.
  10. Request for unpaid paternity and intermittent FMLA/NJFLA leave from Luigi Cerciello, custodian-Livingston Elementary School, from February 3, 2017 through February 17, 2017 (consecutive days) and intermittent FMLA/NJFLA days to follow through January 23, 2018.
  11. Request for extension of unpaid FMLA leave from Lauren Kohn, resource program teacher-Burnet Middle School, to March 1, 2017 (tentative).
  12. Letter of resignation from Jemel Brinson, custodian-Hannah Caldwell Elementary School, effective February 27, 2017.
  13. Request to return early from Tenzin Negi, teacher-Franklin Elementary School, Monday, April 3, 2017.
  14. Extension of Unpaid non-FMLA/NJFLA maternity leave from Cindy Valia, teacher-Livingston Elementary School, now through June 30, 2017.
  15. Request for paid medical leave from Linda Castaneda, Spanish teacher-Union High School, from February 15, 2017 and with a return date of April 10, 2017.
     

G. Superintendent’s Report

            1.         Curriculum Update - Maureen Corbett and Terry Matthews –
                        Elementary Supervisors – February 21st
            2.         Security Update – Gerry Benaquista, Assistant Superintendent – February 21st
            3.         Harassment, Intimidation and Bullying Update for the period September 1,
                        2016 – December 31, 2016 – February 21st
            4.         ID Program Overview - Officer Boll and Mrs. Mackey - February 14th 
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period January 1, 2017 to January 31, 2017, in accordance with the information in the hands of each Board member.

E-2.     Approval of the following Curriculum Guides, in accordance with the information in the hands of each Board member:
 
  1. Comprehensive Physical Education Curriculum Guide – Grade 5 (February 2017)
  2. Comprehensive Physical Education Curriculum Guide – Grades 9-12 (February 2017)
  3. Math Curriculum Guide for Grade 1 (Units 1-4) to complete Grade 1 Math Curriculum Guide
  4. ELA Curriculum Guide for Grade 5 (Units 1-4) to complete Grade 5 ELA Curriculum Guide
  5. Grade 2 Mathematics – Curricular Frameworks Units 1-4 Curriculum Guide (September 2016)
  6. Mathematics Grade 3 Curricular Framework – Units 1-4 Curriculum Guide (February 2017)
  7. Mathematics Grade 4 Curricular Framework – Units 1-4 Curriculum Guide (February 2017)
     
E-3.     Approval of the 2017-2018 calendars, in accordance with the information in the hands of each Board member.
 
E-4.     Approve reimbursement to parent for transporting special education student to and from private school at a rate of $20.00 per day from November 28, 2016 through January 4, 2017, in accordance with the non-public information in the hands of each Board member.
 
E-5.     Approve Battle Hill Elementary School as the location of the Extended School Year Program for July 2017.
 
E-6.     Approve the following amendment to item P-9, previously approved July 19  2016, regarding sites for Community Based Instruction (CBI) for the 2016-2017 school year:  Reggio Pizzeria, 1571 Morris Avenue, Union, New Jersey to replace Mr. Nino’s Pizza & Restaurant, 1030 Stuyvesant Avenue, Union, New Jersey, due to owner of the latter location closing and purchasing Reggio’s located on Morris Avenue.
 
E-7.     Approve the 2017 ESSA Accountability Action Plan to meet participation targets for New Jersey State Assessments, in accordance with the information in the hands of each Board member.
 

E-8.     Approve Union High School students to attend Kean College of Education – Student for a Day, in accordance with the information in the hands of each Board member

 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated January 31, 2017 be accepted.

F-2.     That the Secretary’s Report dated January 31, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of January 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of January 31, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the below list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
3220/Athletics
UHS Scholarship Awards – estimate of Lou Rettino Scholarship and Student Trainer Scholarship
$3,500.00 (approx.)
Burnet Middle School
Yearbook
Revised-Lifetouch National School Studios – yearbooks
$5,771.79
Kawameeh Middle School
26/Principal
Jostens Yearbook – 1st deposit for yearbook
$1,830.00
Kawameeh Middle School
26/Principal
Jostens Yearbook – 2nd deposit for yearbook
$1,830.00
Kawameeh Middle School
26/Principal
Jostens Yearbook –  remaining balance for 2016-2017 yearbook
$1,830.00
Union High School
2045/Chorus/Band
Worldstrides Heritage Performance Festivals – Washington, DC trip – 1st installment
$24,000.00
Union High School
2045/Chorus/Band
Worldstrides Heritage Performance Festivals – Washington, DC trip – 2nd  installment
$24,000.00
Union High School
2045/Chorus/Band
Worldstrides Heritage Performance Festivals – Washington, DC trip – final installment
$14,331.00
Union High School
2088/D. Erdman Field Trips
Tri-State Tours – payment for May 16-18 – Washington DC Trip
$17,000.00 (maximum)
Union High School
2107/J. Scotto Field Trips
Twp of Union Board of Ed – payment to Villani Bus Company 1/18/17 field trip
$1,050.00
Union High School
2012/Senior Prom
Extreme Excellence Entertainment – DJ services for 2017 Senior prom
$2,500.00
Union High School
2012/Senior Prom
Step It Up Events – photo booth for 2017 Senior prom
$1,690.00
Kawameeh Middle School
40/principal
Ski 93 Trips – ski/snowboard club trip to Stowe VT (3/24-3/26/17)
$14,000.00
Kawameeh Middles School
40/principal
Passaic Valley Bus Co. – transportation for ski/snowboard club trip to Stowe VT
$6,300.00
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Accept the following donations:
 
From
Amount/Item
For Use by
Lifetouch National School Studios
$1,750.25
Washington Elementary School
Lifetouch National School Studios
$926.00
Connecticut Farms Elementary School
 
F-12.   Approve an increase to P.O. #17-00653 with Dr. Isabel Detrozio-Carotenuto/Gingerbred Kidz to provide Neurological evaluation services for the 2016-2017 school year from $3,850.00 to $10,000.00 to meet the District’s needs, in accordance with the information in the hands of each Board member.
 
F-13.   Approve submission of FY 2017 IDEA Grant Amendment 1 to allocate the $47,052 unexpended nonpublic funds from the FY 2016 IDEA Basic Grant.
 
F-14.   Approve a resolution authorizing the purchase of electrical services for public use on an online auction website, in accordance with the information in the hands of each Board member.
 
F-15.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
F-16.   Approve Tiny Tots for Occupational and Physical Therapy at the rate of $65 per half hour for the period December 1, 2016 through June 15, 2017, not to exceed $5,000 (Account #11-000-216-320-01-19) (agreement under attorney review), in accordance with the information in the hands of each Board member.
 
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve Change Order #2 – Boiler Replacement at Union High School, to replace the existing chimney liner, in the amount of $5,775.00, in accordance with the information in the hands of each Board member.
 
O-3.     Approve use of portions of Hamilton School by the Township of Union Department of Public Safety Fire Division for training purposes from May 2017 through November 2017.
 
O-4.     Approve use of the following schools by the Township of Union Police Department for training purposes on the following dates: (a) Union High School - February 20 and February 27, 2017, (b) Jefferson School - September 12 and September 18, 2017 and (c) Kawameeh Middle School - November 6 and November 7, 2017.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Orden, Julienne
Paraprofessional
Battle Hill
1/23/17
Resignation
 
Large, Samantha
Teacher-Social Studies
Burnet Middle School
6/30/17
Resignation
 
Brinson, Jemel
Custodian
Hannah Caldwell
2/27/17
Resignation
 
 
 
 

P-4.     Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Santos, Elisa
Elementary Teacher
Livingston
1/18/17-Return of 2/27/17
Paid Medical Leave
 
Bubnowski, Johanna
12 Month Admin. Assistant
IT Department
1/27/17-Return of 2/17/17
Paid Medical Leave
Letter indicated 3 to 4 weeks from 1/27/17
Rible, Jill
Teacher-Art
KMS
4/3/17-Return of 11/8/17
Maternity Leave and Unpaid FMLA/NJFLA
 
Olivio, John
Teacher-Special Services
Union High School
2/2/17-Return of 4/17/17
Paid Medical Leave
 
Conneely, Lindsay
Elementary Teacher
Livingston
3/13/17-Return of 6/16/17
Maternity Leave and Unpaid FMLA/NJFLA
 
Ricciardi, Dianna
Elementary Teacher
Battle Hill
3/20/17-Return of 12/1/17
Maternity Leave and Unpaid FMLA/NJFLA
 
Garcia, Laura
Teacher-Special Services
Union High School
4/24/17-Return of 6/12/17
Maternity Leave and Unpaid FMLA/NJFLA
 
Cerciello, Luigi
Custodian
Livingston
2/3/17-1/23/18
Unpaid Paternity and Intermittent
Leave/NJFLA/
FMLA
Consecutive days from 2/3/17-2/17/17
Intermittent days to follow.
Kohn, Lauren
Resource Program Teacher
Burnet Middle School
Extension through 3/1/17
Unpaid FMLA
Return date is tentative.
Original leave began 12/20/16.
Negi, Tenzin
Elementary Teacher
Franklin
Request to return early
N/A
Return of the first school day of the month Monday, 4/3/17.
Castaneda, Linda
Teacher of Spanish
Union High School
2/15/17-Return of 4/10/17
Paid Medical Leave
 
Valia, Cindy
Elementary Teacher
Livingston
Extension of leave through 6/30/17
Unpaid Non FMLA Non NJFLA (time exhausted)
Org. leave began 11/1/2016
 
 
P-5.     Approve Garden State Equality for the purpose of training in District staff members on LGBT topics, at a cost not to exceed $1,000 for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
P-6.     Approve Job Description for the position of District Capital Projects Manager, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

 
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls two (2) students exited from January 1st through January 31, 2017 (0 from elementary, 0 from secondary and 2 from high school) or a total of thirty-three (33) students for the 2016-2017 school year] who are not domiciled in this school district and one (1) student who will be allowed to complete the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
R-2.     Approval to remove student #176594 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     Approval to remove student #186634 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 
 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

 

Groups audience: