Tuesday, December 13, 2016 - Worksession Meeting - 7 p.m. - Township of Union Board of Education - James Caulfield Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, December 13, 2016 - 7:00pm

Township of Union Board of Education worksession meeting, Tuesday, December 13, 2016 at 7 p.m. at the James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

 

UNION TOWNSHIP BOARD OF EDUCATION

WORKSESSION AGENDA – December 13, 2016

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in Bold

E. Approval of Minutes:

            1.         October 11, 2016 – worksession
            2.         October 11, 2016 – executive session
            3.         October 18, 2016 – regular meeting
            4.         October 18, 2016 – executive session
 

F. Communications

  1. Letter from Township of Union Education Foundation, Inc. requesting the use of Jefferson School cafeteria on March 24, 2017 (snow date March 31, 2017) from 3 p.m. to 9 p.m. for a town-wide “Pizza Tasting Contest” fundraiser and waiver of fees.
  2. Letter from Township of Union Education Foundation, Inc. listing grants which were made to teachers for the 2016-2017 school year.
  3. Email from Michael Boll requesting the use of Jefferson School on December 18, 2017 from 7:30 a.m. to 12:30 p.m. for Santa in Blue toy drive and waiver of fees.
  4. Letter of resignation, for purpose of retirement, from Deborah Wagner, dispatcher-Transportation Department, effective June 30, 2017.
  5. Update to previously approved request of 11/15/16 for maternity/unpaid FMLA/NJFLA leave from Nicole Kelly, English teacher-Kawameeh Middle School, from December 5, 2016 through March 12, 2017.
  6. Request for extension of unpaid NJFLA/FMLA from Abby Polizzi, teacher-Battle Hill Elementary School, now through January 2, 2017.
  7. Request for extension of medical leave from Ines Jaramillo, math teacher–Union High School, now through tentative date of January 3, 2017.
  8. Request for maternity/unpaid NJFLA/FMLA leave from Kristen Leigher, special education teacher-Burnet Middle School, from April 24, 2017 through June 14, 2017.
  9. Request for maternity/unpaid NJFLA/FMLA from Jennifer Hampp, resource room teacher-Battle Hill Elementary School from February 27, 2017 and with a return date of May 2, 2017.
  10. Request for maternity/unpaid FMLA/NJFLA from Kathleen Lombardo, 5th grade teacher-Jefferson School, from January 23, 2017 and with a return date of March 22, 2017.
  11. Request for maternity/unpaid FMLA/NJFLA from Erin Christenson, kindergarten teacher-Washington Elementary School, from January 23, 2017 and with a return date of June 12, 2017.
  12. Request for maternity/unpaid FMLA/NJFLA from Susanne Mercado, kindergarten teacher-Franklin Elementary School, from January 30, 2017 and with a return date of June 13, 2017..
  13. Update to previously approved request of 11/15/16 from Laura O'Holla, 5th grade teacher-Jefferson School to maternity/non FMLA leave from December 1, 2016 to February 23, 2017.

G. Superintendent’s Report

            1.         Presentation by Supervisor Nicole Ahern – Guidance – December 20th
            2.         Presentation by Supervisor Joseph Seugling – Special Education – December 20th
            3.         Recognizing 3 students from Franklin School
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period November 1, 2016 to November 30, 2016, in accordance with the information in the hands of each Board member.
 
E-2.     Approve student candidates from Kean University for the spring semester 2017 for Clinical Experience (connecting theory to practice by observing and assisting with student learning) in high school, middle school and elementary school, in accordance with the information in the hands of each Board member.
 
E-3.     Approve the NJQSAC Statement of Assurance and the DPR for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
E-4.     Approve the afterschool and/or morning programs effective January 3, 2017 for the 2016-2017 school year: Battle Hill, Connecticut Farms, Hannah Caldwell, Livingston and Washington Elementary Schools, in accordance with the information in the hands of each Board member.
 
E-5.     Approve the establishment of the Academy for Policy, Publishing, and Debate effective January 3, 2017 for the 2016-2017 school year: Burnet and Kawameeh Middle Schools, in accordance with the information in the hands of each Board member.
 
E-6.     Approve Apex Learning for credit recovery, personalize instruction to specific students’ learning needs at Union High School 2017 for the 2016-2017 school year at a cost of $8,750.00, in accordance with the information in the hands of each Board member.
 
E-7.     Approve the professional development library for the middle school teachers; reinforce PLC collaboration, best practices and moving student learning to the next level at a cost of $9,800.00 in accordance with the information in the hands of each Board member.
 
E-8.     Approve acceptance of the grant award from NJDOE grant “Preparing Students with IEPS for Life in the Community, Integrated Employment, and Post-School Success”.  As a partnering member district, the three-year grant in the amount of $1,000,000 awarded to the Morris Union Jointure Commission will provide services to our district students.
 
E-9.     Approve NJTIP at Rutgers to provide travel instruction (bus/train) per students’ IEP for the 2016-2017 school year, not to exceed $15,000, in accordance with the information in the hands of each Board member (contract under attorney review).
 
E-10.   Approve the Township of Union Title I District School Parental Involvement Policy – December 2016 for the following schools: (a) Franklin Elementary School, (b) Union High School, (c) Burnet Middle School, and (d) Jefferson School, in accordance with the information in the hands of each Board member.
 
E-11.   Approve Project Graduation Achievement Celebration on June 23, 2017.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated November 30, 2016 be accepted.

F-2.     That the Secretary’s Report dated November 30, 2016 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of November 30, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the below list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2077/UHS PAC
Rodgers & Hammerstein Theatricals – rights and books for fall show – Footloose the Musical
$2,633.50
Union High School
2097/Senior Dues
Secret Location – March deposit for project graduation venue
$3,000.00
Union High School
2097/Senior Dues
Secret Location – April deposit for project graduation venue
$3,000.00
Union High School
2097/Senior Dues
Secret Location – May deposit for project graduation venue
$11,002.00
Burnet Middle School
Music Dept.
Cherrydale Farms – fundraiser
$3,008.74
Burnet Middle School
Yearbook
Lifetouch National School Studies – yearbooks
$3,540.75
 
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Approve acceptance of a grant from the Patterson Partnership Library Grant from James Patterson and Scholastic Reading Club in the amount of $5,300 for use by the Union High School Library.
 
F-12.   Accept the following donations:
 
From
Amount/Item
For Use by
Sharon Davino
White stove/oven
Burnet Middle School
Lifetouch National School Studios
$1,242.00
Livingston Elementary School
Greg and Geraldine Muller
$50.00
CEO J. Olivio Program
Lifetouch National School Studios
$1,723.25
Burnet Middle School
Lifetouch National School
$1,817.50
Burnet Middle School
 
F-13.   Approve payment to Burlington County Special Services School District in the amount of $3,922.40 for tuition expenses from September 6, 2016 through October 31, 2016 for student #186571, in accordance with the non-public information in the hands of each Board member.
 
F-14.   Report on the Official Report of the annual school election held on November 8, 2016 as follows:
 
            Three-Year Term:        Nellis Regis-Darby               5796
                                                Mary Lynn Williams               5705
                                                Nancy Minneci                       5368
                                                Misael Guzman                      4606
                                                Paul Casey                             4389
                                                Gary Abraham                        4070
 
F-15.   Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 20 2016).
 
F-16.   Accept the Corrective Action Plan (CAP) for Single Audit Fiscal Year ending June 30, 2016, in accordance with the information in the hands of each Board member.
 
F-17.   Approve payment to PSAT/NMSQT in the amount of $15,600 for 1,040 tests and test books for Union High School students, in accordance with the information in the hands of each Board member.
 
F-18.   Approve reimbursement for boiler license/low pressure course for each of the following custodians: (a) Trevor Johnson – Kawameeh Middle School, (b) Cesar A. Bartolo – Washington School, (c) Jose A. Menjivar – Franklin School, (d) Cesar W. Bartolo – Burnet Middle School, (e) Byron K. Little – Franklin School and (f) Ralph Piverger – Burnet Middle School, at a rate of $550 each (Acct #11-000-261-890-03-26/7508).
 
F-19.   Approve attached technology based resolution authorizing the execution and delivery of a Master Tax-Exempt Lease Purchase Agreement, and related instruments, and determining other matters in connection therewith between the Board of Education and US Bank, in accordance with the information in the hands of each Board member.
 
F-20.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve the use of Union High School field on June 3, 2017 from 11:00 a.m. to 11:00 p.m. for the purpose of the Relay for Life Event.
 
O-3.     Report receipt of three (3) bids for Burnet Middle School Intercom System Replacement, in accordance with the information in the hands of each Board member.
 
O-4.     Accept bid received from Coskeys TV & Radio Sales & Service for Burnet Middle School Intercom System Replacement for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-5.     Approve donation of novels to Union High School Library, in accordance with the information in the hands of each board member.
 
O-6.     Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Burnet Middle School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-7.     Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Kawameeh Middle School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-8.     Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Livingston Elementary School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-9.     Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Connecticut Farms Elementary School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-10.   Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Washington Elementary School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-11.   Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Battle Hill Elementary School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-12.   Approve authorization to Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the door replacement at Franklin Elementary School to serve as an application to the Office of School Facilities and an amendment to the District’s Long Range Facility Plan.  This is an “Other Capital” project and the District is not seeking State funding but will fund the project through the District’s Capital Reserve (Fund 12) Account.
 
O-13.   Approve request from Township of Union Education Foundation, Inc. to use Jefferson School cafeteria on March 24, 2017 (snow date March 31, 2017) from 3 p.m. to 9 p.m. for a town-wide “Pizza Tasting Contest” fundraiser and waiver of fees, in accordance with the information in the hands of each Board member.
 
O-14.   Approve request from Michael Boll requesting the use of Jefferson School on December 18, 2016 from 7:30 a.m. to 12:30 p.m. for Santa in Blue toy drive, Free Holiday Breakfast and waiver of fees, in accordance with the information in the hands of each Board member.
 
O-15.   Approve School Resource Officer Agreement by and between the Township of Union and the Board of Education for years 2010-2017, in connection with the information in the hands of each Board member.
 
O-16.   Approve rejection of the proposals submitted by Atlantic Associates, Business and Government Insurance Agency, A.J. Gallagher and Company, and Brown and Brown Metro because the Board of Education wants to substantially revise the specifications for the services.
 
O-17.   Approve the termination and rescission of the contract with Willis of New Jersey, Inc., effective December 31, 2016.
 
 
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board member.

 
P-3.     Accept letters of resignation/retirement from the following staff:
 
Retirements
                                                                       
Name
 
Position
Location              
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
Attendance to BOE meeting
Wagner, Deborah
Transportation-Dispatcher
Transp.
6/30/2017
Retirement
9/1/2000
TBD
 

P-4.     Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Christenson, Erin
Teacher-Elementary
Washington
1/23/2017-6/9/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Hampp, Jennifer
Teacher-Resource Room
Battle Hill
2/27/2017-5/1/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Ines, Jaramillo
Math-Teacher
UHS
Extension through 1/3/2017
Extension of paid medical leave.
Extension of leave. Org. return of 12/1/2016.
Kelly, Nicole
English  Teacher-KMS
KMS
12/5/2016-3/12/2017
Paid Maternity and Unpaid FMLA/NJFLA
Update to Start of Unpaid Leave FMLA/NJFLA
Org. Start 1/3/17
Leigher, Kristen
Teacher-Special Education
BMS
4/24/2017-6/14/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Lombardo, Kathleen
Teacher-Elementary
Jefferson
1/23/2017-3/21/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Mercado, Susanne
Teacher-Elementary
Franklin
1/30/2017-6/12/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Pollizzi, Abby
Teacher-Elementary
Battle Hill
Extension through 1/2/2017
Extension of unpaid FMLA/NJFlA
Extension to return date. Org. return of
O'Holla, Laura teacher-elementary Jefferson 12/1/2016-2/23/2017 Maternity/non FMLA leave  
 
 
P-5.     Approve the amended non-unit hourly rate worksheet, effective December 14, 2016, in accordance with the information in the hands of each Board member.
 
P-6.     Approve New Jersey Department of Education (NJDOE) approved clinic/agency: Interim Healthcare for Nursing Services.  Agency staff will be paid at a rate of $56.50 for Registered Nurses and $48.50 for Licensed Practical Nurses, in accordance with the information in the hands of each Board member.
 
P-7.     Approve Marilyn Kubichek MD, FAAP to provide neurological evaluations at the rate of $575.00 per evaluation for the 2016-2017 school year, not to exceed $2,300.00, in accordance with the information in the hands of each Board member (Acct #11-000-219-320-01-19).
 
P-8.     Approve Epic Health Services, Inc., previously approved to provide nursing services at the rate of $45.00 and $36.90 for RN and LPN, respectively (per the Beach, Vitale Act Senate #375); to additionally provide nursing transportation services for students not covered by the Beach, Vitale Act for the 2016-2017 school year, not to exceed $40,000.00, in accordance with the information in the hands of each Board member (Acct #11-000-216-320-01-19/7043).
 

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            Policy 5141.22 – Medical Marijuana, in accordance with the information in the hands of each Board member.
 
POL-2.            Policy 5145.7 – Gender Identity and Express, in accordance with the information in the hands of each Board member.
 
POL-3.            POLICY 5141.21 – Administering Medication (updated with emergency administration of Naloxone), in accordance with the information in the hands of each Board member.
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to (a) amend the list of students removed from the rolls [four (4) students exited from November 1st through November 30, 2016 (3 from elementary, 1 from secondary and 0 from high school) or a total of twenty-two (22) students for the 2016-2017 school year] who are not domiciled in this school district and (b) zero (0) students who will be allowed to complete the 2016-2017 school year, in accordance with the non-public information in the hands of each Board member.
 
R-2.     Approval to remove student #271331 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     Approval to remove student #235012 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     Approval to remove student #268178 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-5.     Approval to remove student #298041 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

 

N. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

O. Unfinished Business

P. New Business

Q. Comments from the Public

R. Adjournment  ___________ p.m.

 

 

Groups audience: