Tuesday, October 18, 2016 - 7 p.m., regular meeting of the Township of Union Board of Education, Union High School Library, 2350 North Third Street, Union, NJ 07083

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Dates: 
Tuesday, October 18, 2016 - 7:00pm

Regular meeting of the Township of Union Board of Education, Tuesday, October 18, 2016 at 7:00 p.m. at the Union High School Library, 2350 North Third Street, Union, New Jersey 07083

UNION TOWNSHIP BOARD OF EDUCATION

REGULAR AGENDA – October 18, 2016

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D.  Comments from Public on Resolutions

E. Approval of Minutes:

            1.         August 16, 2016 – regular meeting
            2.         August 16, 2016 – executive session - 1
            3.         August 16, 2016 – executive session – 2
            4.         August 17, 2016 – planning session
            5.         August 17, 2016 – executive session
            6.         August 29, 2016 – special meeting
 

F. Communication

  1. Letter from Vauxhall Historical Society requesting waiver of Certificate of Insurance for Veterans Day program scheduled for November 5, 2016 at Jefferson Elementary School.
  2. Letter from Florio Kenny Raval, LLP.
  3. Letter from Sciarrilo Cornell Merlino McKeever & Osborne, LLC.
  4. Letter of resignation from Michael Barber, teacher assistant-Washington Elementary School, effective September 21, 2016.
  5. Request for maternity leave and unpaid FMLA from Rose Volturo Spagnola, math teacher-Kawameeh Middle School from November 14, 2016 through March 6, 2017.
  6. Request for extension of existing medical leave from Linda Steeb, math teacher- Kawameeh Middle School through December 23, 2016.
  7. Letter of resignation from Matthew Ferro, teacher assistant-Battle Hill Elementary School, effective October 6, 2016.
  8. Request for extension of unpaid FMLA leave from Lauren Hunter Covino-instructional paraprofessional, to October 14, 2016 with a return date of October 17, 2016.
  9. Letter of resignation from Rashida Berry, math teacher-Union High School, effective November 16, 2016 (subject to BOE approval; otherwise held through November 30, 2016).
  10. Letter of resignation from Diana Zachek, ESL teacher-Battle Hill Elementary School, effective November 25, 2016.
  11. Request for maternity/unpaid FMLA leave from Cindy Valia, kindergarten teacher-Livingston Elementary School, from November 1, 2016 to March 13, 2017.
  12. Request for maternity/unpaid FMLA leave from Heather Regenye, teacher at Burnet Middle School, from January 17, 2017 to May 1, 2017.
  13. Letter of resignation, for the purpose of retirement, from Linda Rossano-Puff, teacher at Jefferson School, effective October 22, 2016.
  14. Request for unpaid medical leave from Marionette Hernandez, transportation department, from September 27, 2016 to December 22, 2016 (tentative).
  15. Request for extension of unpaid FMLA from Vanessa Tuohy, Department of Special Services-Union High School through November 30, 2016.
  16. Letter of resignation, for the purpose of retirement, from Willa Cummings, Café Aide-Jefferson School, effective September 20, 2016.
  17.  

G. Superintendent’s Report

            1.         Public relations
            2.         Recognition of students receiving Spring 2016 Poetic Achievement Award
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 1, 2016 to September 30, 2016, in accordance with the information in the hands of each Board member.

E-2.     Approve the 2016-2017 School Nursing Service Plan, in accordance with the information in the hands of each Board member.

E-3.     Approve the following Curriculum Guide(s) – 2016, in accordance with the information in the hands of each Board member:
 
  1. Mathematics Grade 3 Curricular Framework – Units 1 and 2
 
E-4.     Proclaim the month of October 2016 as International Alpha Delta Kappa Month, in accordance with the information in the hands of each Board member.
 
E-5.     Accept the Vandalism and Violence Report for the 2015-2016 school year, in accordance with the information in the hands of each Board member.  (The Superintendent will present results of this report during the Superintendent’s Report at the regular meeting on October 18, 2016.)
 
E-6.     Approve the Morris-Union Jointure Commission 2016 extended year and 2016-2017 regular school year transportation contract, in accordance with the information in the hands of each Board member.
 
E-7.     Approve list of movies to be shown to Jefferson School students, in accordance with the information in the hands of each Board member.
 
E-8.     Approve The Arc of New Jersey to provide Plans for Life Club (MAPs) which includes engaging students in learning about the world of employment, including career exploration, job search strategies, the application and interview process, pre-employment and orientation at no cost to the District, in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated September 30, 2016 be accepted.

F-2.     That the Secretary’s Report dated September 30, 2016 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of September 30, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of September 30, 2016 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Interim Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2016-2017 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/description
Amount
Union High School
UHSPAC
Audio Incorporated – main audio rental package for Footloose: The Musical
$4,075.00
Union High School
Cosmetology
Burmax – 2016-2017 cosmetology student kits
$3,300.92
Kawameeh
Principal
Forest Lodge – 1st deposit for 8th grade trip
$1,600.00
Kawameeh
#19/Principal
Forest Lodge – 2nd deposit for 8th grade trip
$1,600.00
Kawameeh
#19/Principal
Forest Lodge – remainder due for 8th grade trip
$7,500.00
Kawameeh
Library
Scholastic – annual book fair (9/20-9/23/2016)
$3,000.00
 
 
F-10.   Approval be given to amend the 2016-2017 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Approve the Comprehensive Maintenance Plan Report (actual FY16, budgeted FY17 and Planned FY18), in accordance with the information in the hands of each Board member.
 
F-12.   Approve the Annual Maintenance Budget Amount Worksheet (Form M-1) pursuant to N.J.A.C. 6A:26A, in accordance with the information in the hands of each Board member.
 
F-13.   Approve the acceptance of the FY17 ESEA-NCLB allocations from the New Jersey Department of Education – (a) Title I-A: $971,292, (b) Title IIA: $168,331, (c) Title III: $62,832, (d) Title III-Immigrant: $16,399 for a total of $1,218,854.
 
F-14.   Approve the school based applications to the Play Unified 2016-2017 Grant, Special Olympics for the following schools: (a) Union High School, (b) Burnet Middle School, (c) Kawameeh Middle School, (d) Jefferson Elementary School, in accordance with the non-public information in the hands of each Board member.
 
F-15.   Approve the Acceptance of the Union County New Jersey Child Assault Prevention (NJ CAP) 2016-2017 Grant – Elementary, Teen and Special Needs – with modifications to the original grant proposal, in accordance with the information in the hands of each Board member.
 
F-16.   Approve an increase to P.O. #17-01817 with First Children, LLC to provide behavior consultation services to District students and staff for the 2016-2017 school year from $10,800.00 to $30,800.00 to meet the District’s needs
 
F-17.   Reserved.  Item removed from agenda.
 
F-18.   For informational purposes only – vote not required.  List of legal services for the 2016-2017 school year, in accordance with the information in the hands of each Board member.
 
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2016-2017 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve the two (2) Application for Change of Use of Educational Space for 2016-2017 School Year for Union High School, in accordance with the information in the hands of each Board member.
 
O-3.     Approve disposal of textbooks, in accordance with the information in the hands of each Board member.  All textbooks under 10 years old will be listed on the textbook sharing website.
 
O-4.     Approve the execution of an Agreement with the Morris County Cooperative Pricing Council to renew membership therein for the period of October 1, 2016 through September 30, 2021, in accordance with the information in the hands of each Board member.
 
O-5.     Approve donation of novels to Union High School, in accordance with the information in the hands of each board member.
 
O-6.     Approve entering into a contract with Willis of New Jersey, Inc. (Willis Towers Watson), for the period retroactive to October 1, 2016 through September 30, 2017, to provide health and dental brokerage services for the reasons that the Board of Education will realize a substantial savings in the cost of health and dental brokerage services and will receive beneficial services and deliverables.
 
O-7.     Approve request from Vauxhall Historical Society to use Jefferson Elementary School gym for the Veteran’s Day Program – November 5, 2016 from 10 a.m. to 2 p.m.
 
O-8.     Approve a contract between CDI LLC and the Township of Union Board of Education to provide wi-fi access for one-to-one project in UHS for a 3-year period, in accordance with the information in the hands of each Board member.
 
O-9.   Approve changing the date of the worksession meeting of Tuesday, November 8, 2016  to Monday, November 7, 2016 at 7:00 p.m., James Caulfield Administration Building, 2369 Morris Avenue, Union, New Jersey.
 
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:
 
 
Resignations
Name
 
Position
Location           
Eff.
Date
Reason
Notes/
Corrections
Berry, Rashida
Teacher-Math
UHS
11/30/2016
Resignation
Request for 11/16/16 if it can be accommodated. If not 11/30/16.
Barber, Michael
Teacher’s Assistant
Wash
9/21/2016
Resignation
 
Ferro, Matthew
Teacher’s Assistant
Battle Hill
10/6/2016
Resignation
Letter reflects 10/5/16 this was the last day worked.
Zachek, Diana
Teacher-ESL
Battle Hill
11/25/2016
Resignation 
Letter reflects on or before 11/25/16.
           
 
 
Retirements
Name
 
Position
Location           
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
Attendance to BOE meeting
Cummings, Wilma
Café Aide P/T
Jeff
9/22/2016
Retirement
9/1/2000
TBD
Rossano-Puff Linda
Teacher-Resource
In Class
Jeff
10/22/2016
Retirement
9/1/2000
TBD
 
 
P-4.     Approve leaves for the following staff:
 
Leave of Absences
Name
 
Position
Location           
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Hernandez, Marionette
Transportation
P/T
Transport.
9/27/16-12/22/16
Unpaid Medical Leave
Non FMLA
P/T Employee
Tentative End date.
Regenye, Heather
School Counselor
BMS
1/17/2017-5/1/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Steeb, Linda
Teacher-Mathematics
KMS
9/1/2016-12/23/2016
Paid Medical and Unpaid FMLA
 
Volturo Spagnola, Rose
Teacher-Mathematics
KMS
11/14/2016-3/6/2017
Paid Maternity and Unpaid FMLA/NJFLA
 
Tuohy, Vanessa
School Social Worker
UHS
10/19/16-11/30/16
Unpaid FMLA/NJFLA
Extension now through 11/30/16. Org. dates of leave 9/1/16-10/19/16.
 
 
Valia, Cindy
Teacher-Kindergarten
Livingston
11/1/16-3/13/17
Paid Maternity and Unpaid FMLA/NJFLA
 
 
 
 
P-5.     Appoint Gregory E. Brennan as Affirmative Action Officer for awarding contracts for the 2016-2017 school year under P.L. 1975, c.127, at no cost to the District.
 
P-6.     Appoint Gregory E. Brennan as Custodian of School Records for the 2016-2017 school year, at no cost to the District.
 
P-7.     Approve certified teachers employed through Education Inc., 2 Main Street, Unit 2, Plymouth, Massachusetts to provide bedside instruction for District students on an “as needed” basis for the school year 2016-2017 in the amount not to exceed $8,000, in accordance with the information in the hands of each Board member (7693-11-150-100-320-01-19).
 
P-8.     Approve the following staff to attend the Autism Symposium Subcommittee meetings to be held on October 26, 2016 and March 15, 2017 at the Morris Union Jointure Commission in New Providence, New Jersey: (a) Brian Kaufman, (b) Daniel Seugling, (c) Darlene Garran, (d) Sharon Homich, (e) Nicole Schecter, (f) Jennifer Russo, (g) Peter Klein.  Staff attendance to these meetings will result in no cost to the District.  Staff will return to their assigned schools at the conclusion of the meetings.
 
P-9.     Approve Platt Psychiatric Associates, 904 B2-908 A2 Pompton Avenue, Cedar Grove, New Jersey to provide basic student psychiatric consultations, risk assessments, immediate emergency evaluations, conferences with attorney and/or cancellations with less than 48 hours or cancellations with less than 2 hours for the 2016-2017 school year not to exceed $8,850.00 (11-000-219-320-01-19), in accordance with the information in the hands of each Board member.
 
P-10.   Authorize the withdrawal of Unfair Practice Charge (Docket No. CE-2016-013) filed with the Public Employment Relations Commission regarding the Township of Union Association of School Administrators.
 
P-11.  Approval of Job Description for the position of Student Assistance Coordinator (SAC), in accordance with the information in the hands of each Board member.
 
P-12.  Approve authorization to the Board Attorney to send a revised letter to Jeffrey Monge, including a clarification provided by Mr. Monge.
 
 

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            Regulation 4111.A – Job Posting/Interview Process (updated), in accordance with the information in the hands of each Board member.
 
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls [one (1) students exited from September 1st through September 30, 2016 (1 from elementary, 0 from secondary and 0 from high school) or a total of eighteen (18) students for the 2016-2017 school year] who are not domiciled in this school district and one (1) student(s) who will be allowed to complete the 2016-2017 school year, in accordance with the information in the hands of each Board member.

 

N. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

O. Unfinished Business

P. New Business

Q. Comments from the Public

R. Adjournment  ___________ p.m.

 

 

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